Manager, Administrative Services

University of Florida; Gainesville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Florida is seeking a Manager, Administrative Services at the Main Campus in Gainesville to lead regulatory reporting, financial administration, and business office operations for the Research Service Center. The role supervises front office activities and coordinates with husbandry managers on expenses, space, asset management, and SOP updates.

The candidate should hold a Bachelor's degree with at least three years of relevant experience and demonstrate strong leadership and

Qualifications

• Bachelor's degree in an appropriate area and three years of relevant experience.
• Equivalent combination of education and experience.
• Experience leading administrative functions and regulatory reporting.

Responsibilities

• Provides leadership and oversight for multiple administrative functions, including regulatory compliance reporting, financial administration, and business office operations.
• Manages personnel responsible for the Front Office daily functions related to departments Research Service Center which includes customer support, facility access, animal ordering, protocol compliance tracking, animal census counts and reporting.
• Plans, coordinates, and oversee departmental administrative and financial activities by assigning work, establishing priorities, monitoring progress, and ensuring timely completion of critical daily functions.
• Manages personnel responsible for processing and tracking all departmental expenses. Responsible for the detailed cost breakdown of expenses and revenue related to the Research Service Center.
• Coordinates with Husbandry managers across department to ensure proper allocations of operating expenses, salary distribution (staff time motion), space allocation, asset management, and effort reporting.
• Develops, maintains, and updates standard operating procedures (SOPs) and other business processes to ensure compliance with university, state, federal, and sponsor requirements.
• Reviews and implement process improvements to enhance administrative operations, increase efficiency, and strengthen regulatory compliance.
• Establish operational goals, objectives, and performance measures that align with the department's strategic priorities and institutional initiatives.
• Serves as a subject matter resource for administrators by interpreting and communicating new or revised university policies, procedures, and regulatory requirements and advising on their implementation.

Skills

Regulatory reporting

Financial management

Office operations

Customer support

Facility access

Animal ordering

Protocol tracking

Expense tracking

SOP development

Policy interpretation

Education

Bachelor's degree

Job description

Manager, Administrative Services

Job No: 541219

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Executive/Director/Management, Office/Administrative/Fiscal Support

Department: 11800000 - RE-ANIMAL CARE SERVICES

Job Description

Classification Title: Manager, Administrative Services

Classification Minimum Requirements: Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

• Provides leadership and oversight for multiple administrative functions, including regulatory compliance reporting, financial administration, and business office operations.
• Manages personnel responsible for the Front Office daily functions related to departments Research Service Center which includes customer support, facility access, animal ordering, protocol compliance tracking, animal census counts and reporting.
• Plans, coordinates, and oversee departmental administrative and financial activities by assigning work, establishing priorities, monitoring progress, and ensuring timely completion of critical daily functions.
• Manages personnel responsible for processing and tracking all departmental expenses. Responsible for the detailed cost breakdown of expenses and revenue related to the Research Service Center.
• Coordinates with Husbandry managers across department to ensure proper allocations of operating expenses, salary distribution (staff time motion), space allocation, asset management, and effort reporting.
• Develops, maintains, and updates standard operating procedures (SOPs) and other business processes to ensure compliance with university, state, federal, and sponsor requirements.
• Reviews and implement process improvements to enhance administrative operations, increase efficiency, and strengthen regulatory compliance.
• Establish operational goals, objectives, and performance measures that align with the department's strategic priorities and institutional initiatives.
• Serves as a subject matter resource for administrators by interpreting and communicating new or revised university policies, procedures, and regulatory requirements and advising on their implementation.

Expected Salary: Commensurate with Education and Experience

Required Qualifications: Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred: None

Applications Close: 02 October 2026

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.