Manager, Accounting

Catalyst Family Inc.; Morgan Hill, Northern (CA, KY); Hybrid; USD 105,000 - 145,000; Full time

Benefits offered by this job

401(k) plan

Employee Assistance Program (EAP)

Personal Health Advocate

Paid vacation, sick time, and holidays

Discounted childcare

Calm app access

Tickets at Work discounts

Professional growth advisory

Job summary

Catalyst Family Inc. is seeking an Accounting Manager to oversee all accounting functions including AR, GL, and reporting. The role collaborates with auditors and regulators to ensure accurate statements and compliance.

You will manage the accounting team, strengthen internal controls, and implement best practices in a large nonprofit environment. Reporting to the Finance Director, this exempt, full-time position requires leadership, multitasking, and adherence to deadlines across multiple

Qualifications

• Bachelor’s degree in Accounting and/or Finance.
• Minimum of 5 years’ experience in accounting.
• Large company accounting systems experience.
• Strong experience with PC and Microsoft Excel.
• Proficient in accounting systems and GAAP/FASB.
• Proficient in internal control practices.
• Experience with NetSuite and ERP implementations preferred.

Responsibilities

• Oversee daily accounting team operations and provide technical guidance.
• Coordinate financial, compliance, and internal audits with thorough documentation.
• Prepare and file Form 990 data and related tax/census reports.
• Communicate with tax authorities on welfare exemptions.
• Lead AR, GL and AP functions with timely closings and reconciliations.

Skills

GAAP proficiency

Financial analysis

Supervisory skills

Excel

Internal controls

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

ERP systems

Job description

Description

Position Overview:

The Accounting Manager is responsible for managing and performing the general accounting functions for Catalyst Family Inc., including regulatory and corporate reporting, fixed assets, accounts receivable (AR), general ledger (GL), purchasing and intercompany balances and settlements. The position supports developing and maintaining accounting principles, practices, and procedures for ensuring timely and accurate financial statements. This role collaborates with multi-functional groups and coordinates with external auditors and other regulatory agencies.

Key Responsibilities:

• Oversee daily operations of the accounting team and provide technical accounting guidance to internal stakeholders
• Coordinate all financial, compliance, and internal audits, ensuring timely responses, follow‑up, and proper documentation of related policies
• Prepare, review, and ensure timely filing of Form 990 data, welfare exemption applications, Census Reports, Sales/Use Tax Returns, and Environmental Fee Returns
• Communicate with the Assessor’s office regarding tax bills tied to welfare exemptions and elevate issues when necessary
• Collaborate on cross‑functional projects and initiatives that support organizational goals

Manage AR team to:

• Manage AR processes to ensure timely invoicing, accurate handling of returned checks and uncollectible tuition, and adherence to collection policies.
• Work closely with Contract, Billing and Operations to ensure timely tracking of invoices, payments, and reconciliation between operating systems and ERP.
• Review AR reconciliations, approve AR journal entries and invoices, and coordinate AR‑related audit requests

Lead the GL team:

• Maintain the chart of accounts, executing accurate and timely close processes, and upholding Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Office of Management and Budget (OMB), and internal control standards
• Support Financial Director in all Audit activities
• Prepare and analyze monthly, quarterly and annual financial statements and related schedules, maintain supporting documentation, and oversee fixed asset schedules, pre-paid schedules, and annual inventory reporting
• Perform other duties that are reasonably related to the position’s key responsibilities and are consistent with the employee’s job classification, skills, and training

Work with AP team to:

• Ensure EPAR accuracy, compliance with procurement regulations, and effective monitoring of vendor agreements and related audit requests
• Oversee AP reconciliations, and approval of AP journal entries and invoices, including audit request coordination.

Required Qualifications:

• Bachelor’s degree in Accounting and/or Finance
• Minimum of 5 years’ experience in accounting
• Large company accounting systems experience
• Strong experience with PC and Microsoft Excel
• Proficient in accounting and accounting systems
• Proficient in GAAP, FASB, and non-profit accounting standards
• Proficient in internal control practices

Preferred Qualifications:

• Experience with NetSuite and implementing modules
• Experience implementing ERP and related systems

Reporting Relationships:

• Reports to: Finance Director
• Direct Reports: Accounts Receivable Team, General Ledger Team
• Interfaces with: AP Team, Budgeting Team, Contracts Team, Treasury, Payroll, and operational leaders across 150 locations
• Strong analytical and problem-solving skills
• Strong ability to multi-task, work under pressure, and meet deadlines
• Proficient supervisory skills
• Good verbal and written communication skills
• Ability to maintain confidentiality while handling sensitive information
• Ability to work flexible hours based on operational needs and critical timelines
• Ability to meet frequent deadlines and changing priorities
• Ability to work under pressure while maintaining accuracy and professionalism.

Working Conditions:

• Travel: None
• Work is performed in a professional office environment
• Prolonged periods of sitting and working on a computer
• Regular participation in in-person, virtual, and teleconference meetings
• Work may be performed in shared office spaces or cubicles
• Exposure to moderate noise levels associated with office operations and meetings.
• Regular attendance and punctuality are essential to the performance of job duties.
• Employee must maintain a workspace that supports productivity and confidentiality when working remotely.

Shift Type:Full Time, Exempt

What We Offer:

• 401(k) Retirement plan and Employee Assistance Program (EAP)
• Personal Health Advocate
• Paid vacation, sick time, and holidays
• Discounted childcare
• Access to the Calm app
• Tickets at Work employee discounts
• Be constantly in a learning and growth process with training and professional growth advisory

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.