Management Specialist (FOIL)

NYC School Construction Authority; United States; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical (employer paid)

Dental & Vision Coverage

NYC Qualified Pension Plan

401K, 457 and IRA options

Transit Check Program

Public Loan Forgiveness Program

Competitive PTO Benefits

Job summary

The NYC School Construction Authority seeks a Management Specialist to perform analytical tasks supporting capital and operating plans and to serve as FOIL Coordinator. You will coordinate FOIL requests, collaborate across departments, and produce analyses and reports to guide decision making.

Responsibilities include developing methodologies, liaising with vendors, implementing division-wide plans, and assisting in resource allocation and process improvements, with a strong focus on FOIL

Qualifications

• One (1) year of full time clerical or administrative experience.
• Baccalaureate Degree in related field or a satisfactory combination of education and experience.

Responsibilities

• Assist in developing methodologies, analytical and automated models to study and evaluate administrative and operational problems and implements procedures to overcome them.
• Liaises with outside vendors/consultants.
• Assist in the development and implementation of a division-wide management plan.
• Assist in problem identification and solutions, and assists in the implementation of procedures to correct them.
• Conduct reviews or system audits designed to test the efficiency of new procedures.
• Assist in resource allocation planning and analysis to support the objectives and goals of the Authority.
• Prepares analytical reports on assigned projects.
• Perform related duties, as assigned.

Education

Baccalaureate Degree in related field

Job description

Build your career while building NYC schools! The Executive Office includes the Office of the President and CEO, the Executive Vice President, the Chief of Staff and the External Affairs Division. The Executive Office provides the vision, mission and goals for the School Construction Authority.

Job Description Summary

The Management Specialist is responsible for performing a range of analytical tasks to support the successful implementation of the capital and operating plans within a division. The Management Specialist will serve as the New York State Freedom of Information Law (FOIL) Coordinator. The FOIL Coordinator serves as the primary administrative point of contact for the processing and tracking of FOIL requests and works collaboratively with departments throughout the Authority to identify, collect, review and facilitate the production of responsive records.

Responsibilities

• Assist in developing methodologies, analytical and automated models to study and evaluate administrative and operational problems and implements procedures to overcome them.
• Liaises with outside vendors/consultants.
• Assist in the development and implementation of a division-wide management plan.
• Assist in problem identification and solutions, and assists in the implementation of procedures to correct them.
• Conduct reviews or system audits designed to test the efficiency of new procedures.
• Assist in resource allocation planning and analysis to support the objectives and goals of the Authority.
• Prepares analytical reports on assigned projects.
• Perform related duties, as assigned.

FOIL Coordinator Responsibilities

• Manage the daily intake, processing and tracking of FOIL requests received by the Authority.
• Review incoming requests to determine their scope and identify the departments that may possess responsive records.
• Prepare and issue timely acknowledgments, status correspondence, requests for clarification and other routine communications to FOIL requesters.
• Coordinate agency-wide searches for responsive records by communicating with appropriate departments, establishing response deadlines and following up on outstanding requests.
• Review records received from departments for responsiveness, completeness and potential issues requiring further review.
• Prepare routine FOIL responses and facilitate the production of responsive records to requesters.
• Conduct routine redactions in accordance with established FOIL procedures and guidance and elevate records presenting substantive legal, confidentiality or disclosure concerns to the Records Access Officer.
• Maintain the Authority’s FOIL tracking system and ensure that request status, correspondence, deadlines, productions and final dispositions are accurately documented.
• Monitor pending requests and applicable response deadlines to promote timely and consistent compliance with FOIL requirements.
• Maintain organized electronic files and the administrative record associated with each FOIL request.
• Communicate professionally with members of the public, attorneys, media representatives, businesses and other requesters concerning the status and processing of their requests.
• Coordinate with Authority personnel regarding large, complex or voluminous record searches and assist in determining appropriate production schedules.
• Assist with the calculation and administration of reproduction or record-preparation fees when applicable.
• Identify requests that are complex, sensitive, high-profile, legally significant or otherwise require escalation and promptly refer those matters to the Records Access Officer.
• Assist the Records Access Officer with the development and implementation of FOIL procedures, internal guidance and best practices.
• Compile FOIL statistics and prepare periodic reports regarding request volume, pending matters, aging requests, response times, departmental responsiveness and other operational metrics.
• Assist with the identification of recurring FOIL issues and opportunities to improve the efficiency and consistency of the Authority’s records-access process.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive, privileged, confidential or otherwise protected information.
• Coordinate with Legal, at the direction of the Records Access Officer, when a request presents substantive legal questions or requires further analysis concerning disclosure.
• Assist with FOIL-related special projects, audits, reporting requirements and other records-access initiatives as assigned.
• Perform other related duties as assigned by the Director of Operations/Corporate Secretary.

Minimum Qualifications

• One (1) year of full time clerical or administrative experience.
• Baccalaureate Degree in related field or a satisfactory combination of education and experience.

Education

Baccalaureate

Equal Employment Opportunity

This is the policy of the New York City School Construction Authority (NYCSCA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals.

Benefits

• Medical (100% employer paid for basic coverage available)
• Prescription Drug Options
• Dental & Vision Coverage
• NYC Qualified Pension Plan (QPP)
• Optional Retirement Savings Plans including 401K, 457 and IRA options
• Transit Check Program
• Public Loan Forgiveness Program
• Competitive Paid Time Off (PTO) Benefits

Learning and Development Program

These programs are designed to strengthen performance, boost engagement, and ensure our workforce is fully equipped to meet both current and future organizational goals. They include tuition reimbursement for continued education that is directly related to your current role, as well as access to a broad range of individual and organizational training opportunities. Trainings on leadership development, technical skill-building, compliance, personal and professional growth.

Visa and E-Verify

The SCA is interested in qualified candidates who are eligible to work in the United States. The SCA is not able to sponsor or take over sponsorship of an employment Visa at this time. We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

Salary and Posting Information

Civil Service Classification: Competitive Salary: Appointment Rate: $65,246 Incumbent Rate: $75,033 Posting End Date: 10/16/2026. Subject to the provisions of the Collective Bargaining Agreement, the appointment rate for any newly hired employee, or employees with less than two years of active City or SCA service, shall be 15% less than the applicable incumbent rate.

Mission

The School Construction Authority's (SCA) mission is to design and construct safe, attractive and environmentally sound public schools for children throughout the many communities of New York City. We are dedicated to building and modernizing schools in a responsible, cost-effective manner while achieving the highest standards of excellence in safety, quality and integrity.