Management Specialist (FOIL)

NYCSCA; United States; On-site; USD 65,000 - 75,000; Full time

Job summary

NYC School Construction Authority (NYCSCA) seeks a Management Specialist to support capital and operating plans within a division and to serve as the FOIL Coordinator. You will manage FOIL requests, coordinate with departments, and maintain tracking and documentation while contributing to analytical projects and process improvements.

The role focuses on developing methodologies, liaising with vendors, and assisting in division-wide planning to enhance efficiency and compliance within NYC’s

Qualifications

• One year of full-time clerical or administrative experience.
• Baccalaureate Degree in related field or a satisfactory combination of education and experience.

Responsibilities

• Assist in developing methodologies, analytical and automated models to study and evaluate administrative and operational problems and implement procedures.
• Liaises with outside vendors/consultants.
• Assist in the development and implementation of a division-wide management plan.
• Assist in problem identification and solutions, and assist in implementing procedures to correct them.
• Conduct reviews or system audits to test the efficiency of new procedures.
• Assist in resource allocation planning and analysis to support the Authority’s objectives.
• Prepares analytical reports on assigned projects.
• Perform related duties as assigned.

Skills

Clerical experience

Administrative support

Education

Baccalaureate Degree

Job description

Build your career while building NYC schools!

The Executive Office includes the Office of the President and CEO, the Executive Vice President, the Chief of Staff and the External Affairs Division. The Executive Office provides the vision, mission and goals for the School Construction Authority.

Job Description Summary

The Management Specialist is responsible for performing a range of analytical tasks to support the successful implementation of the capital and operating plans within a division.

The Management Specialist will serve as the New York State Freedom of Information Law (FOIL) Coordinator. The FOIL Coordinator serves as the primary administrative point of contact for the processing and tracking of FOIL requests and works collaboratively with departments throughout the Authority to identify, collect, review and facilitate the production of responsive records.

Job Description

Responsibilities include:

• Assist in developing methodologies, analytical and automated models to study and evaluate administrative and operational problems and implements procedures to overcome them.
• Liaises with outside vendors/consultants.
• Assist in the development and implementation of a division-wide management plan.
• Assist in problem identification and solutions, and assists in the implementation of procedures to correct them.
• Conduct reviews or system audits designed to test the efficiency of new procedures.
• Assist in resource allocation planning and analysis to support the objectives and goals of the Authority.
• Prepares analytical reports on assigned projects.
• Perform related duties, as assigned.

Foil Coordinator Responsibilities:

• Manage the daily intake, processing and tracking of FOIL requests received by the Authority.
• Review incoming requests to determine their scope and identify the departments that may possess responsive records.
• Prepare and issue timely acknowledgments, status correspondence, requests for clarification and other routine communications to FOIL requesters.
• Coordinate agency-wide searches for responsive records by communicating with appropriate departments, establishing response deadlines and following up on outstanding requests.
• Review records received from departments for responsiveness, completeness and potential issues requiring further review.
• Prepare routine FOIL responses and facilitate the production of responsive records to requesters.
• Conduct routine redactions in accordance with established FOIL procedures and guidance and escalation of records presenting substantive legal, confidentiality or disclosure concerns to the Records Access Officer.
• Maintain the Authority’s FOIL tracking system and ensure that request status, correspondence, deadlines, productions and final dispositions are accurately documented.
• Monitor pending requests and applicable response deadlines to promote timely and consistent compliance with FOIL requirements.
• Maintain organized electronic files and the administrative record associated with each FOIL request.
• Communicate professionally with members of the public, attorneys, media representatives, businesses and other requesters concerning the status and processing of their requests.
• Coordinate with Authority personnel regarding large, complex or voluminous record searches and assist in determining appropriate production schedules.
• Assist with the calculation and administration of reproduction or record-preparation fees when applicable.
• Identify requests that are complex, sensitive, high-profile, legally significant or otherwise require escalation and promptly refer those matters to the Records Access Officer.
• Assist the Records Access Officer with the development and implementation of FOIL procedures, internal guidance and best practices.
• Compile FOIL statistics and prepare periodic reports regarding request volume, pending matters, aging requests, response times, departmental responsiveness and other operational metrics.
• Assist with the identification of recurring FOIL issues and opportunities to improve the efficiency and consistency of the Authority’s records-access process.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive, privileged, confidential or otherwise protected information.
• Coordinate with Legal, at the direction of the Records Access Officer, when a request presents substantive legal questions or requires further analysis concerning disclosure.
• Assist with FOIL-related special projects, audits, reporting requirements and other records-access initiatives as assigned.
• Perform other related duties as assigned by the Director of Operations/Corporate Secretary.

Minimum Qualifications

• One (1) year of full time clerical or administrative experience.

• Baccalaureate Degree in related field or a satisfactory combination of education and experience.

_ Civil Service Classification: Competitive _

_ Salary: _

• Appointment Rate: $65,246
• Incumbent Rate: $75,033

_ Posting End Date: 10/16/2026 _

Subject to the provisions of the Collective Bargaining Agreement, the appointmentrate for any newly hired employee, or employees with less than two years of activeCity or SCA service, shall be 15% less than the applicable incumbent rate.

Education

Baccalaureate

Work Experience

One (1) year of full time clerical or administrative experience.

It is the policy of the New York City School Construction Authority (NYCSCA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals.

We offer exceptional benefits including:

* Medical (100% employer paid for basic coverage available)

* Prescription Drug Options

* Dental & Vision Coverage

* NYC Qualified Pension Plan (QPP)

* Optional Retirement Savings Plans including 401K, 457 and IRA options

* Transit Check Program

* Public Loan Forgiveness Program

* Competitive Paid Time Off (PTO) Benefits

As part of our ongoing commitment to employee growth and development, the SCA’s Learning and Development (L&D) program offers a variety of valuable benefits. These include tuition reimbursementfor continued educationthat is directly related to your current role, as well as access to a broad range of individual and organizational training opportunities. Trainings on leadership development, technical skill-building, compliance, personal and professional growth. These programs are designed to strengthen performance, boost engagement, and ensure our workforce is fully equipped to meet both current and future organizational goals.

The SCA is interested in qualified candidates who are eligible to work in the United States. The SCA is not able to sponsor or take over sponsorship of an employment Visa at this time. We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees