Management Intern

Arizona State University; Scottsdale (AZ); On-site; USD 26,000 - 33,000; Part time

Job summary

Arizona State University Knowledge Enterprise seeks a detail-oriented Administrative Support Assistant 2 in a part-time capacity to support Research Operations, assisting with grant proposals and pre-award activities.

The role emphasizes teamwork with faculty and Sponsored Proposals colleagues, budgeting support, and process improvement, with a climate-controlled office environment in Scottsdale. Driving is not required.

Qualifications

• High School Diploma and two-years experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Serve as an administrative resource during grant development, review, and submission.
• Develop administrative components of research proposals for diverse funding agencies.
• Develop budgets, draft narratives, obtain approvals, liaise with sub-recipients, prepare sponsor application packages.
• Identify improvement areas and manage projects to update methods and procedures.
• Work from detailed to general instructions with regular review.
• Other responsibilities as assigned.

Skills

Communication

Customer service

Project management

PC literacy

Requirements analysis

Education

High School Diploma

Job description

Time Type:

Part time

Job Profile:

Administrative Support Assistant 2 Non-Exempt

Job Family:

Administrative Support

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

Compensation rate: $21.20 per hour

The ASU Knowledge Enterprise is seeking a detail-oriented and communicative individual to join its Research Operations department at Arizona State University (ASU). As a Management Intern for Research Operations, you will assist KE Research Advancement with administrative support on proposals for project funding.

Essential Duties:

• Serve as an administrative resource to ASU faculty and staff during development, review, and submission of grant applications and other proposals for project funding. Consult with Sponsored Proposals colleagues to provide technical advice, problem solving assistance and answer questions about the Pre-Award process.


• Develop administrative components of research proposals and institutional grant applications for a wide variety of funding agencies, including federal sponsors, corporate entities, philanthropic funders, and local governmental agencies.


• Develop project budgets, draft budget narratives, secure internal approvals, liaise with sub-recipients, check proposal documents for completeness, prepare sponsor application packages, and perform institutional review and submission.


• Identify specific areas and solutions for process improvement and perform project management to draft and implement changes to methods, procedures, and work instructions.


• Receives detailed instructions and works from general instructions on standard job duties, with regular review of completed tasks.


• Other responsibilities as assigned.

Desired Qualifications:

• Evidence of effective communication skills.


• Evidence of ability to understand user needs, requirements, and requests.


• Experience in customer service roles with high quality standards.


• Demonstrated knowledge of basic project management.


• Experience in using personal computer and related software applications.


• Demonstrated ability to review and follow grant application requirements (or similarly extensive or complex written instructions) and communicate relevant aspects concisely.


• Experience establishing and maintaining effective working relationships.


• Ability to work both independently and within a complex structured team.

Working Environment:

• Climate-controlled office setting subject to extended periods of being in a stationary position.


• Regular use of a computer and other office productivity equipment, such as a calculator, copy machine, and printer.

Department Statement:

At Research Operations, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

No Federal Funding

ASU Statement:

ASU is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.