Business Operations Specialist, Research Advancement

Arizona-State-University; Phoenix (AZ); Hybrid; USD 61,000 - 66,000; Full time

Job summary

Arizona State University, located in Downtown Phoenix, seeks an Accountant 3 to join the RISЕ team. The role performs post-award financial transactions, personnel tracking, account monitoring, and supports researchers and staff with financial guidance and policy interpretation.

Qualifying candidates hold a Bachelor's degree with 5 years of related experience or equivalent, and have strong Excel and enterprise system skills (Workday, PeopleSoft, TRIP). Hybrid work environment.

Qualifications

• Bachelor's degree and five years of related experience or equivalent combination.
• Demonstrated knowledge of accounting management and policy interpretation.
• Advanced Excel skills.
• Experience with Workday, PeopleSoft, and ASU financial systems.
• Strong problem-solving, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Ensure audit compliance of unit's sponsored projects to policies.
• Provide financial guidance and policy interpretation to researchers and staff.
• Manage post-award financial transactions, reimbursements, PO and invoices.
• Communicate university policies and procedures; collaborate across units.
• May work on special projects as assigned.

Skills

Advanced Excel

Workday

PeopleSoft

TRIP Travel System

ORSPA

Reporting Analytics

Budgeting

Forecasting

Education

Bachelor's degree

Tools

Workday

PeopleSoft

My ASU TRIP

ASU Reporting Analytics

ORSPA

Job description

Job Profile:

Accountant 3 Job Family: Accounting Time Type: Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Performs complex accounting duties. Ensure the accurate recording and reporting of a unit's financial transactions.

Job Description:

Edson College seeks a talented candidate to join our dynamic Research, Initiatives, Support, & Engagement (R.I.S.E.) team in working with our faculty, research staff, and students to support and facilitate research and research expenditures. This position will perform post-award financial transactions, personnel tracking, account monitoring duties, and will work closely with our team, principal investigators, researchers, and departmental business staff. Post-award financial responsibilities include working with ASU’s Accounts Payables, Procurement, Travel, Purchasing Card, and Tax Services Offices. Financial transaction management duties include processing reimbursement payments, Workday personnel accounting updates, purchase order preparation and invoice processing, reviewing and approving of purchasing card expenses, travel requests and expense reports, contracting for goods and services, financial reports/data collation, and other financial transaction items as needed. The position will be expected to be able to navigate, understand, and communicate University policies and procedures.

Position Salary Range:

$61,400 - $66,000 per year; DOE

Essential Duties:

Works to ensure audit compliance of unit’s sponsored projects to federal, state, sponsor, University, and ABOR policies. Provides researchers and staff with financial guidance, including problem solving assistance, and policy interpretation. Assists researchers with financial transaction management duties, which includes working with unit staff on processing reimbursement payments, purchase order preparation and invoice processing, and review and approval of purchasing card expenses, travel requests and expense reports. Ensures accounts and records are in compliance with pertinent university policies, procedures and regulations. Independently responds to or initiates correspondence regarding matters pertaining to assigned functions. Participate in unit staff meeting and other activities as related to Research Advancement administration. May work on special projects, as directed by the unit’s Research Advancement Manager. Other duties as assigned.

Desired Qualifications:

Demonstrated knowledge of the principles, practices, methods and techniques of customer service. Demonstrated knowledge of policies, procedures and requirements for financial and accounting management at ASU. Experience in problem solving, critical thinking, and time management skills; demonstrated evidence of ability to prioritize multiple tasks while producing accurate output; demonstrated evidence of meeting deadlines for multiple projects. Advanced Excel skills. Experience in budget development and expense forecasting practices. Experience in financial expense management functions and practices. Demonstrated working knowledge of ASU systems, such as Workday, Peoplesoft, My ASU TRIP travel system, ASU Reporting Analytics, and ORSPA Enterprise Research Administration System. Experience working both independently and as a member of a team, and in working collaboratively across units. Evidence of effective communication skills. Experience in handling sensitive/confidential information and tight deadlines and maintaining confidentiality.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Hybrid work schedule.

Department Statement:

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in nursing and interprofessional practice, education and research to advance knowledge and innovative practice models, and new solutions to optimize the health and well-being of our local, national and global communities. Driving Requirement: Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.