Business Operations Specialist, Research Advancement

Arizona State University; Phoenix (AZ); Hybrid; USD 61,000 - 66,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Arizona State University is seeking an Accountant 3 to join the Edson College RIS E team in Downtown Phoenix. The role performs post-award financial transactions, personnel tracking, account monitoring, and close cooperation with researchers and staff to support expenditures and policy adherence.

The position manages reimbursements, PO creation, invoice processing, and travel expense reviews, ensuring alignment with ASU policies. The role is hybrid with a salary range of $61,400–$66,000 per year.

Qualifications

• Bachelor's degree required.
• Minimum five years of experience or equivalent combination.
• Experience with post-award financial transactions preferred.

Responsibilities

• Ensure audit compliance for sponsored projects and internal policies.
• Provide financial guidance and policy interpretation to researchers and staff.
• Process reimbursements, PO prep, invoice processing, and travel/expense review.
• Navigate university policies and communicate procedures clearly.
• Collaborate with grants teams and unit staff on financial tasks.

Skills

Audit compliance

Financial guidance

Excel skills

Budgeting

Expense forecasting

Workday

PeopleSoft

Data reporting

Education

Bachelor's degree

Tools

Workday

PeopleSoft

My ASU TRIP

ORSPA

Job description

Job Profile:

Accountant 3

Job Family:

Accounting

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Performs complex accounting duties. Ensure the accurate recording and reporting of a unit's financial transactions.

Job Description:

Edson College seeks a talented candidate to join our dynamic Research, Initiatives, Support, & Engagement (R.I.S.E.) team in working with our faculty, research staff, and students to support and facilitate research and research expenditures.

This position will perform post-award financial transactions, personnel tracking, account monitoring duties, and will work closely with our team, principal investigators, researchers, and departmental business staff. Post-award financial responsibilities include working with ASU's Accounts Payables, Procurement, Travel, Purchasing Card, and Tax Services Offices. Financial transaction management duties include processing reimbursement payments, Workday personnel accounting updates, purchase order preparation and invoice processing, reviewing and approving of purchasing card expenses, travel requests and expense reports, contracting for goods and services, financial reports/data collation, and other financial transaction items as needed. The position will be expected to be able to navigate, understand, and communicate University policies and procedures.

Position Salary Range:

$61,400 - $66,000 per year; DOE

Essential Duties:

• Works to ensure audit compliance of unit's sponsored projects to federal, state, sponsor, University, and ABOR policies.
• Provides researchers and staff with financial guidance, including problem solving assistance, and policy interpretation.
• Assists researchers with financial transaction management duties, which includes working with unit staff on processing reimbursement payments, purchase order preparation and invoice processing, and review and approval of purchasing card expenses, travel requests and expense reports.
• Ensures accounts and records are in compliance with pertinent university policies, procedures and regulations.
• Independently responds to or initiates correspondence regarding matters pertaining to assigned functions.
• Participate in unit staff meeting and other activities as related to Research Advancement administration.
• May work on special projects, as directed by the unit's Research Advancement Manager.
• Other duties as assigned.

Desired Qualifications:

• Demonstrated knowledge of the principles, practices, methods and techniques of customer service.
• Demonstrated knowledge of policies, procedures and requirements for financial and accounting management at ASU.
• Experience in problem solving, critical thinking, and time management skills; demonstrated evidence of ability to prioritize multiple tasks while producing accurate output; demonstrated evidence of meeting deadlines for multiple projects.
• Advanced Excel skills.
• Experience in budget development and expense forecasting practices.
• Experience in financial expense management functions and practices.
• Demonstrated working knowledge of ASU systems, such as Workday, Peoplesoft, My ASU TRIP travel system, ASU Reporting Analytics, and ORSPA Enterprise Research Administration System.
• Experience working both independently and as a member of a team, and in working collaboratively across units.
• Evidence of effective communication skills.
• Experience in handling sensitive/confidential information and tight deadlines and maintaining confidentiality.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Hybrid work schedule.

Department Statement:

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in nursing and interprofessional practice, education and research to advance knowledge and innovative practice models, and new solutions to optimize the health and well-being of our local, national and global communities.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.