MANAGEMENT ASSISTANT (OA)

Usajobs; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

Army Health Clinic Myer in Arlington, Virginia, is seeking an Administrative Specialist under a Direct Hire Authority for DoD personnel. The role supports recruitment, placement, and personnel records with strong attention to data integrity across official records.

Responsibilities include maintaining manning documents, performing quality control, and handling a variety of office automation tasks. The position serves as the office's primary contact for visitors and callers, explaining procedures

Responsibilities

• Maintains manpower documents and updates Unit Manning Documents (UMD).
• Performs quality control reviews and corrects discrepancies.
• Handles record-keeping and policy documentation for programs.

Job description

Summary

About the Position: This position is located at the Army Health Clinic Myer on Fort Myer, in Arlington, Virginia. This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD to recruit and appoint qualified candidates to positions in the competitive service.

Major Duties

• Maintains manpower manning documents and provides management officials with information regarding manning levels and changes to Unit Manning Documents (UMD).
• Performs technical review for quality control; identifies discrepancies and ensures corrections are made.
• Performs a wide variety of record keeping, updating manuals on policy and directives, reporting, and informational duties in support of the organization’s programs.
• Supports analysts in conducting work measurement studies and manpower surveys.
• Uses multiple office automation software packages with varied functions to monitor and manage the lifecycle of recruitment, placement, and separation actions, ensuring data integrity between personnel files and the system of record.
• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats.
• Independently plans and performs complex office automation duties.
• Serves as the primary point of contact for the office; greets visitors and answers telephone inquiries to provide technical information, explain regulatory procedures, or refer complex issues to appropriate staff.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Evaluations

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Veterans and Military Spouses will be considered along with all other candidates.

the complete application package must be submitted by 11:59 PM (EST) on 10/06/2026

What to Expect Next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

Required Documents

1. Your resume: Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy. For additional information, to include formatting tips, see: What to include in your resume.

2. Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, if applicable. This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses. NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

Other Information

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. Recruitment or relocation incentives MAY be authorized for highly qualified candidates. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.