Management Assistant

Air Force Public Affairs Agency; Randolph Air Force Base (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Air Force Public Affairs Agency seeks an administrative specialist to support the Intellectual Property Directorate, performing analysis and improving office efficiency.

You will assist in licensing contracts, maintain documents, and help collect data for IP activities, using office software to produce complex documents and updated databases.

Qualifications

• Knowledge of IP protection methods and organization practices.
• Ability to edit and format written material with correct grammar, spelling and punctuation.
• Ability to apply data gathering methods to collect factual information.
• Ability to analyze, verify, and correlate data; prepare nonroutine reports and technical correspondence.

Responsibilities

• Assist analysts in preparing and maintaining licensing contracts.
• Maintain IP Management Division documents and provide information to management.
• Perform administrative support and maintain records, update manuals and databases.
• Create documents with graphics or complex tables using office software.

Skills

Communication methods

Specialized software

Data gathering

Data analysis & reporting

Arithmetic calculations

Tools

Office automation software

Job description

Summary

Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to perform administrative work in support of the Intellectual property Directorate at a Field Operating Agency (FOA) of SAF/PA and perform analysis functions in evaluating and improving the efficiency, effectiveness, and productivity of office.

Duties

• Assists analysts in preparing and maintaining licensing contracts. Aids in the monitoring of relations with licensees, affiliated manufacturers and retail distributors.
• Maintains office documents and provides management officials with assistance and information regarding the IP Management Division. Assists in collecting, computing. and assembling data for the development of the intellectual property (IP) activities.
• Performs administrative office support functions and maintains cooperative working relationships with co. workers, related functions, customers, and operating officials. Performs a Wide variety of record keeping, updating manuals on policy and directives, reporting, and informational duties in support of the organizations programs, functions, and projects.
• Uses multiple office automation software capabilities to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets, uses various computer programs that may be unique to the division.

Requirements

Conditions of employment

• Must complete initial online questionnaire and additional assessment(s)
• U.S. Citizenship is required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit.
• Must be able to obtain and maintain a Secret security clearance.
• The employee may be required to work overtime.
• Work may occasionally require travel away from normal duty station on military or commercial aircraft.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes knowledge of communication methods and techniques in order to communicate effectively, both orally and in writing, knowledge of specialized software and programs to produce a wide range of documents requiring use of advanced software functions to enhance productivity or meet needs of complex formats such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of technical intellectual property (IP) protection methods and organization practices and techniques.
2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to be able to accurately prepare and edit written correspondence and reports.
3. Knowledge of software programs to produce a Wide range of documents requiring use of advanced software functions to enhance productivity or meet needs of complex formats such as graphics or tables Within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets.
4. Skill in applying data gathering methods to collect factual information.
5. Ability to analyze, verify, and correlate data; locate, assemble. and compose information for nonroutine reports, inquiries, and technical correspondence; communicate effectively, both orally and in writing; plan; organize work; and meet deadlines.
6. Ability to perform basic arithmetic calculations

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information.

If you have questions regarding this announcement and have hearing or speech difficulties.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.