Administrative Support Assistant.

US Army Corps of Engineers; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

US Army Corps of Engineers is seeking an administrative support professional to assist senior staff with planning, calendars, travel, and personnel actions. The role involves timekeeping, purchasing, and coordinating communications within a federal office.

Ideal candidates will have experience with office procedures, travel arrangements, and maintaining files. This on-site position includes federal benefits and requires U.S. citizenship and compliance with selective service requirements.

Qualifications

• One year of specialized experience performing procedural and administrative work in an office environment.
• Experience preparing correspondence and maintaining files/records.
• Experience making travel arrangements and processing travel documents.
• Experience serving as a timekeeper and generating weekly labor reports.

Responsibilities

• Utilize a variety of automation software to facilitate activities supporting administrative and senior staff.
• Assist with planning, coordinating, maintaining calendars, and preparing meeting agendas.
• Coordinate, prepare and track personnel actions for civilian employees, including performance appraisals and training.
• Recognize discrepancies in timekeeping and take corrective actions.
• Prepare purchase documents for goods, supplies, and services.
• Process travel documents and arrange staff travel.
• Receive visitors and answer inquiries related to administrative issues.

Skills

Administrative support

Timekeeping

Travel arrangements

Calendar management

Customer service

Tools

Microsoft Office

Job description

• Utilize a variety of automation software to facilitate various activities to support administrative and senior staff.
• Assist with planning, coordinating, maintaining calendars, and prepare meeting agenda such as unfinished business from previous meetings, current issues and notification of members.
• Coordinate, prepare and track personnel related actions for civilian employees to include annual performance appraisals, work/leave schedules, incentive awards, and training.
• Recognize potential discrepancies in timekeeping and take appropriate action(s) to correct.
• Prepare purchase documents for a variety of goods, supplies, and services.
• Process travel documents and make travel arrangements for staff.
• Receive visitors and callers to the organization involving inquiries concerning a variety of substantive administrative issues.

Duties

• Utilize a variety of automation software to facilitate various activities to support administrative and senior staff.
• Assist with planning, coordinating, maintaining calendars, and prepare meeting agenda such as unfinished business from previous meetings, current issues and notification of members.
• Coordinate, prepare and track personnel related actions for civilian employees to include annual performance appraisals, work/leave schedules, incentive awards, and training.
• Recognize potential discrepancies in timekeeping and take appropriate action(s) to correct.
• Prepare purchase documents for a variety of goods, supplies, and services.
• Process travel documents and make travel arrangements for staff.
• Receive visitors and callers to the organization involving inquiries concerning a variety of substantive administrative issues.

Who May Apply:

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Civilian Employees of the Organization

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience for GS-06:

One year of specialized experience which includes performing procedural and administrative work in an office environment; preparing correspondence; maintaining files/records; making travel arrangements; maintaining inventory records for hand receipt accounts on property; making credit card purchases; gathering narrative and statistical budgetary data; prepare and monitor labor and fund requests; serve as timekeeper and complete weekly labor reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Time in Grade Requirement:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

This job does not have an education qualification requirement.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• The use of illegal drugs by Federal employees, whether on duty or off duty, is contrary to the efficiency of the service. The legalization and/or decriminalization of marijuana by some states has no impact on Federal law. The use and/or possession of marijuana remains illegal for Federal employees.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a General Administrative and Management Career Program position aligned under the Human Capital & Resources Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment or Relocation Incentives are not authorized.

Reasonable Accommodation (RA) Requests:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.