Management Assistant

FrieslandCampina; Paramus (NJ); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Benefits

401(k)

Job summary

FrieslandCampina Ingredients in Paramus, NJ seeks an experienced Administrative Assistant to support leaders, manage calendars, travel, and meetings, and help keep the office running smoothly.

This role focuses on office operations, safety initiatives, vendor relations, and employee engagement, contributing to a safe, productive workplace. The ideal candidate has a strong administrative background and exceptional organizational skills.

Qualifications

• Bachelor's degree in Communications, Business Administration, or a related field.
• 7+ years of experience in administrative, office management, or similar role.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Strong organizational, communication, and problem-solving abilities.
• Experience managing multiple priorities in a fast-paced environment.
• Knowledge of workplace safety programs preferred.
• Notary Public certification is a plus.

Responsibilities

• Support the leadership team with calendars, travel, meetings, presentations, and administrative coordination.
• Plan and coordinate office events, meetings, and employee activities.
• Manage office operations including supplies, mail, facilities requests, vendor relationships, and visitor support.
• Oversee company mobile devices, vehicle leases, property-related administration, and contract tracking.
• Maintain key processes and ensure compliance with internal controls and business procedures.
• Lead office safety initiatives, including training, audits, emergency preparedness, and safety compliance activities.

Skills

MS Office Proficiency

Organizational skills

Communication skills

Problem-solving

Multi-tasking

Workplace safety knowledge

Notary Public

Education

Bachelor's degree in Communications or Business Administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Management Assistant Paramus (US) General Management 40+

Paramus, NJ | Full-Time | $80,000 - $100,000 + Benefits & 401(k)

Are you a highly organized professional who enjoys creating order, supporting leaders, and helping teams succeed? FrieslandCampina Ingredients is seeking an experienced Administrative Assistant to play a critical role in office operations, executive support, workplace safety, and employee engagement.

In this high-impact role, you'll be the go-to person for keeping our Paramus office running smoothly while helping create a positive, productive, and safe workplace environment.

To Be Successful, You Will Have

• Bachelor's degree in Communications, Business Administration, or a related field.
• 7+ years of experience in an administrative, office management, or similar role.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and problem-solving abilities.
• Experience managing multiple priorities in a fast-paced environment.
• Knowledge of workplace safety programs preferred.
• Ability to handle confidential information with professionalism and discretion.
• Notary Public certification is a plus.

As Administrative Assistant, you will:

• Support the leadership team with calendars, travel, meetings, presentations, and administrative coordination.
• Plan and coordinate office events, meetings, and employee activities.
• Manage office operations including supplies, mail, facilities requests, vendor relationships, and visitor support.
• Oversee company mobile devices, vehicle leases, property-related administration, and contract tracking.
• Maintain key processes and ensure compliance with internal controls and business procedures.
• Lead office safety initiatives, including training, audits, emergency preparedness, and safety compliance activities.

You'll join a collaborative and passionate team dedicated to delivering innovative nutrition solutions that impact millions of people globally. This role partners closely with leadership and employees across the organization, making a direct contribution to workplace culture, team effectiveness, and business success.

Why FrieslandCampina Ingredients?

At FrieslandCampina Ingredients, we transform good into great. As a global leader in value-added nutrition and functional ingredients, we're committed to nourishing the world through innovation and expertise. We offer competitive compensation, comprehensive benefits, career development opportunities, and a collaborative culture where your contributions truly matter.

FrieslandCampina Ingredients is proud to be an Equal Opportunity Employer.

Een tastbare impact