Management and Program Assistant

Veterans Health Administration

Bedford (MA)

Hybride

USD 57 000 - 74 000

Plein temps

Il y a 3 jours

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Avantages offerts par ce poste

Telework eligible

Résumé du poste

U.S. Department of Veterans Affairs is seeking a Management Program Assistant for the VA Bedford Healthcare System in Bedford, MA. The role is full-time (40 hours per week) and involves coordinating diverse clinical and administrative activities within the Social Work Service.

The incumbent will manage timekeeping, training coordination, correspondence, and scheduling while liaising with HR and IT. Telework eligibility is noted; on-site duties are performed at the Bedford campus.

Qualifications

There is no educational substitution at this grade level.

Responsabilités

Coordinates the varied clinical and administrative activities of the Social Work Service departments.
Acts as a liaison with internal and external stakeholders to provide customer service and resolve routine issues.
Maintains calendars, schedules appointments and meetings, and prepares background materials and PowerPoint presentations for staff meetings.

Description du poste

Department: Department of Veterans Affairs

This Management Program Assistant position is in the Social Work service, located at the VA Bedford Healthcare Systems at the Bedford, MA campus. This position is full-time at 40 hours per week.

Key Responsibilities

This position serves in the Social Work Service section of the VA Bedford Healthcare System. The incumbent works under the direction of the Social Work Service Health System Specialist (HSS) and will have the administrative responsibilty to coordinate the varied clinical and administrative activities of the Social Work Service departments.

Duties include but are not limited to: Coordinates the Community Residential Care Program, Post 9/11 Military to VA Case Management Program, Contract Nursing Home Program, Social Work Training Program, Purchased Home and Community Based services, VMHAP, MHICM, Community Living Center, Primary Care and Caregiver Support Program. Develops methods for the collection and retrieval of computer information from established systems to enhance analysis of program related data.

Assists managers in gathering, formatting, and coordinating information for performance improvement projects to enhance organizational effectiveness. Serves as a timekeeper for multidisciplinary and administrative staff, manages the automated Time and Leave System, and resolves discrepancies. Coordinates orientation for new Social Work staff, including arranging equipment, access and specialized training and liaises with HR, IT, and other departments.

Aids in the coordination of the Social Work Training Programs, including annual in-and-out processing of trainees and collaboration with faculty and administrative units. Manages correspondence, schedules meetings, maintains office files, and provides routine information to staff and visitors. Maintains managers' calendars, schedules appointments and meetings, and prepares background materials and PowerPoint presentations for staff meetings.

Acts as a liaison with internal and external stakeholders, provides customer service, and resolves routine employee and client issues. Monitors compliance with applicable policies and directives, interprets administrative requirements, and recommends improvements to daily operations. and Assumes other related duties. Work Schedule: Monday-Friday; 7:30am-4:00pm Telework: This position may be authorized for telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management and Program Assistant/PD518-042650 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Notifications: This position is covered by locality-based comparability pay.

Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C.

4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Veterans' preference does not apply for internal or other current permanent Federal agency employees.

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $57150 – $74297/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-17.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.