MANAGEMENT ANALYST / SENIOR MANAGEMENT ANALYST

La Mesa; La Mesa (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

The City of La Mesa is hiring for the positions of Management Analyst or Senior Management Analyst in the Community Services Department. Candidates will undertake a variety of advanced analytical and administrative duties, manage contracts and grants, and provide research and support to the City Manager's office. This role requires strong leadership, analytical abilities, and experience in public administration.

Qualifications

• At least three (3) years of responsible experience for Management Analyst, five (5) for Senior.
• Candidate must demonstrate strong leadership and supervisory skills.
• Must have experience managing budgets and contracts in a local government environment.

Responsibilities

• Perform advanced professional level research and budget analysis.
• Manage grant activities and contract compliance.
• Prepare complex reports and presentations.

Skills

Excellent organizational skills

Multi-tasking

Grant management

Contract management

Analytical skills

Verbal communication

Written communication

Education

Bachelor's degree in public or business administration

Master's degree (desirable)

Job description

Position Summary

The City of La Mesa is currently accepting job applications for Management Analyst or Senior Management Analyst, to fill a vacancy in the Community Services Department. The selected candidate may be hired as either a Management Analyst or Senior Management Analyst, depending upon the candidate's qualifications and experience.

The successful candidate will perform a wide variety of complex and diverse professional-level analytical and administrative duties as requested by higher-level management in the Office of the City Manager, departments or major divisions including special projects, research studies, budget analysis, and other specialized functions; coordinate and perform a variety of contract and grant administration duties; prepare various reports to improve the efficiency and effectiveness of operations; coordinate assigned activities with other departments, divisions, outside agencies, and the general public; provide information and assistance to the public regarding assigned programs and services; and perform other duties as required.

Management Analyst - Employees in this classification receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed only on completion and for overall results.

Senior Management Analyst - Employees in this classification are distinguished from the Management Analyst level by the performance of the most complex, difficult, and responsible administrative, financial, and analytical work requiring interpretation and the use of discretion in the application of specialized knowledge and resources to accomplish work. Employees in this classification receive minimal instruction or assistance from higher-level management, typically have responsibility for the oversight of a program or multiple projects, and are fully aware of the operating procedures and policies related to area of responsibility. Positions at this level must demonstrate the ability to work independently and exercise responsible decision-making skills.

• This position will receive a 6% salary increase effective the first full pay period on or after July 1, 2025.
  
  

Ideal Candidate Profile:

• Excellent organizational and multi-tasking skills
• Experience managing contracts, agreements (joint-use, facility use, third-party), RFPs, and ensuring compliance.
• Experience with grant funding
• Hands-on leadership and supervisory skills to plan, direct, and evaluate the work performed by a team of a multi-generational administrative workforce
• Expertise pertaining to fiscal, accounting, and budget management
• Excellent verbal and written communication skills
  
  

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Performs a wide variety of advanced professional level research, administrative, financial and analytical duties in support of assigned functions, operations, a department, and/or a division, including grant administration, management audit and analysis, project analysis and monitoring, contract administration, and other general administrative functions; selects, adapts and applies appropriate research and statistical techniques.
• Performs a variety of highly responsible and sensitive administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions.
• Oversees, manages and participates in the development and implementation of goals, objectives, and priorities for assigned programs; recommends, implements, and administers policies and procedures.
• Prepares and presents complex and comprehensive technical, administrative, and financial analytical and statistical reports; presents and interprets data, identifies alternatives, and presents and explains conclusions, forecasts, and recommendations based on data summaries and other findings; consults with City staff, outside agencies and associations to obtain information; reviews all program reports and documents for completeness and compliance with established guidelines.
• Oversees and participates in the budget development and administration for an assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; monitors and approves budget expenditures; recommends and implements adjustments.
• Provides assistance to higher-level management staff; assists in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations.
• Manages, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures.
• Negotiates, analyzes, implements, and monitors various agreements; oversees and manages contracted services in assigned program areas; prepares requests for proposals; recommends contract awards; prepares contracts and negotiates terms of contracts; and monitors services to ensure compliance with contractual obligations.
• Manages grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations.
• Monitors and analyzes federal, state, and local legislative proposals for impact on assigned operations; monitors proposed legislation affecting areas of responsibility; provides legislative policy recommendations; prepares and implements legislative action plans with legislative advocates.
• Prepares and presents complex staff reports and other necessary correspondence; prepares City Council staff reports for assigned programs and/or projects.
• Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and with outside agencies.
• Participates on and provides staff support to a variety of boards, commissions and committees; attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility.
• Plans, directs, coordinates and reviews the work plan for assigned staff; assigns work activities and projects; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
• Responds to and resolves difficult and sensitive citizen complaints and inquiries.
• Perform related duties as required.
  
  

For more detailed information, please review the detailed job description.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration or a closely related field. Master's degree is desirable.

Experience:

Management Analyst - At least three (3) years of increasingly responsible and recent experience performing professional-level administrative, analytical and/or budgetary work, preferably in a local government environment. Supervisory experience is desirable.

Senior Management Analyst - At least five (5) years of increasingly responsible and recent experience performing professional-level administrative, analytical and/or budgetary work, preferably in a local government environment and at least one year of supervisory experience.

License Or Certificate:

Possession of, or ability to obtain, an appropriate and valid driver's license with a satisfactory driving record.

Examination Process

Interested City of La Mesa employees must submit an online application and supplemental questionnaire. Please include a cover letter and resume. Candidates whose qualifications must closely meet the needs of the City will be invited to participate in the examination process for this position. The examination process may consist of any or all of the following components: written exam, practical skills assessment, writing assignment, and appraisal interview. Eligible candidates will be notified when testing/interview dates have been established.

NOTE: Employment is contingent upon successful completion of a pre-employment medical evaluation, including drug screen, polygraph, psychological evaluation and a thorough background investigation.

• SCHEDULE OF EVENTS Friday, July 11, 2025 - Recruitment Closes Week of July 21, 2025 - Initial Interview Panel
• Please note, all dates and/or timeframes are subject to change.
  
  

The City of La Mesa is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are welcome to apply!

Management benefits are provided at the direction of the City Manager. The City Manager may periodically adjust the Management benefits package. Although Management employees are not represented, certain Management benefits are administered according to the terms of other bargaining unit MOUs. These MOUs and applicable policies and procedures may be consulted for guidance when determining if/how other benefits afforded to represented employees should be applied to Management employees. Exceptions to Management benefits, as summarized in the benefit summary, may be made by the City Manager. In the case of any dispute or question concerning the application of Management benefits, the matter shall be decided by the City Manager.

Please click here for the Management benefit summary.

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No
  
  

02

I have the equivalent of a bachelor's degree from an accredited college or university with major course work in:

• Public Administration
• Business Administration
• Closely Related Field
• Other Field
• No Degree
  
  

03

Please indicate the number of years of recent experience you have performing increasingly responsible professional-level administrative, analytical and/or budgetary work.

• Over 5 Years
• 5 Years
• 3 - 4 Years
• Less than 3 Years
• No Experience
  
  

04

Do you have experience in any of the following settings? (check all that apply):

• Local Government
• State or Federal Government
• Public Utility
• School District
• None of the Above
  
  

05

Please indicate the number of years of experience in a supervisory capacity in each of the positions you have held. In addition, list the titles of the positions and the number of staff you supervised. If no experience in this area, please type "N/A".

06

Please indicate the functional areas you have DIRECT experience working in (check all that apply):

• Grant Administration (preparing, writing, reviewing and monitoring grant applications)
• Contract Administration (negotiating, analyzing, implementing and monitoring contracts)
• Nonprofit Budget Development and Administration
• Monitoring and administering various funding sources for capital improvement programs
• No Experience
  
  

07

For each of the functional areas you checked in Question #6, please describe your role and level of involvement. In addition, indicate the organization where you gained the experience, your job title and the number of years of experience you have in each area. Please be thorough in your response. If you selected "No Experience" on Question #6, then enter NA below.

08

Please describe in detail your experience preparing complex and comprehensive technical, administrative and financial analytical and statistical reports, including your experience presenting and explaining conclusions, forecasts and recommendations based on data summaries and other findings. In addition, indicate the number of years of experience you have performed these duties.

09

Please describe in detail your experience writing and presenting complex staff reports and/or memos containing descriptive, analytical and evaluative content for higher-level management staff. In addition, indicate the number of years of experience you have performed these duties.

10

Please Indicate Your Level Of Expertise Using Microsoft Word In a Work Environment (candidates Invited To Participate In The Recruitment Process Will Be Required To Take a Microsoft Word Skills Test):

• Advanced (watermarks, mail merge, headers/footers)
• Intermediate (tables, fonts, bullets, margins, shading)
• Beginner (typing basic memos and correspondence)
• No Experience
  
  

11

Please Indicate Your Level Of Expertise Using Microsoft Excel In a Work Environment (candidates Invited To Participate In The Recruitment Process Will Be Required To Take a Microsoft Excel Skills Test):

• Advanced (array formulas, nested formulas, named ranges and tables, advanced charts)
• Intermediate (filters, linking formulas, conditional formatting, pivot tables)
• Beginner (basic formulas, formatting, basic charts)
• No Experience
  
  

12

In addition to completing this application form and responding to the supplemental application questions, I understand that a cover letter and resume are required and have included it with my application materials.

• Yes
• No
  
  

13

APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL): The City of La Mesa Human Resources Division uses e-mail to notify our applicants of important information relating to the status and processing of your application. Therefore, as an applicant, you are hereby advised of the following: 1. Ensure that the e-mail address and contact information you provide is current, secure, and readily accessible to you. Do not share e-mail addresses. Spam or other filters should be adjusted to accept our e-mails. We will not be responsible in any way if you do not receive our e-mail notifications, i.e., for the non-delivery of e-mail or if you fail to check your e-mail inbox on a timely basis, etc. 2. Carefully read any notices that we send in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records. I acknowledge that I have read, understand, and agree to the above.

• Yes
• No
• Required Question