Management Analyst (Information Technology)

Lincoln Intermediate Unit 12- Special Projects; Yorktown (VA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health savings account

VRS retirement

Group life insurance

Deferred compensation

Flexible spending accounts

Employee assistance program

Paid holidays

Paid leave

Job summary

County of York is seeking a skilled analyst in the Department of Information Technology to manage budgeting, procurement, contract administration, and asset management. The role includes developing dashboards and reports to support financial and operational decisions.

The position requires a bachelor’s degree and four years of related experience, with duties spanning vendor management, cost control, and process improvement. A valid VA driver’s license is required.

Qualifications

• Bachelor's degree plus four years of budgeting, procurement, contract administration, financial analysis, asset management, or related experience.
• Possession of a valid driver’s license issued by the Commonwealth of Virginia.
• Pre-employment checks including driving record, criminal history and background checks.

Responsibilities

• Coordinate operating and capital budget support, purchasing, vendor renewals, inventory controls, and reporting.
• Develop management reports, forecasts, dashboards, and other tools for budget and operations decisions.
• Maintain comprehensive fiscal, procurement, contract, asset, and vendor documentation.
• Coordinate departmental procurement from need to payment, including specifications and purchasing documentation.
• Interacts with Procurement, Finance, Legal, and Risk Management as appropriate.
• Administer technology asset lifecycle processes and periodic inventories.
• Assist with strategic planning, performance measurement, policy development, audits, and records requests.

Skills

Budgeting

Procurement

Contract administration

Financial analysis

Asset management

Reporting

Data analysis

Dashboards

Vendor management

Microsoft 365

Education

Bachelor's degree in business administration, public administration, finance, accounting, information systems, or related field

Tools

Microsoft 365

Spreadsheets

Databases

PDF tools

Electronic workflow technologies

Job description

Description

• Responsible for performing a variety of complex professional, analytical, fiscal, procurement, contract administration, technology asset management, and business process improvement work for the Department of Information Technology. Coordinates the department's operating and capital budget support, purchasing, vendor and maintenance renewals, inventory controls, cost allocation, and related reporting. Independently analyzes business processes and data, develops recommendations, and implements practical technology-enabled improvements.
• Coordinates and assists with preparation, administration, monitoring, and reporting of the department operating and capital budgets. Reviews and reconciles expenditures, invoices, purchase orders, blanket purchase orders, purchase card transactions, requests for checks, and related fiscal documentation.
• Develops management reports, forecasts, worksheets, dashboards, and other tools to support budget and operational decisions. Maintains complete and organized fiscal, procurement, contract, asset, and vendor documentation in accordance with records retention requirements.
• Maintains purchasing and budget tracking records; identifies variances, discrepancies, emerging obligations, and opportunities for cost control. Prepares and coordinates journal entries and transfers between general ledger accounts and funds in accordance with County procedures. Completes the annual information technology cost allocation report and maintains supporting documentation.
• Coordinates departmental procurement from initial need through receipt and payment, including specifications, quotations, requisitions, cooperative contracts, and purchasing documentation. Research cooperative purchasing agreements and vendor contracts; performs initial review of pricing, terms, renewals, and administrative requirements and coordinates with Procurement, Finance, Legal, and Risk Management as appropriate.
• Maintains a comprehensive schedule of contracts, software subscriptions, warranties, maintenance agreements, and renewal dates; initiates renewals sufficiently in advance to avoid service interruption. Works extensively with vendors to obtain information, resolve discrepancies, coordinate returns, and improve service and value. Analyzes purchasing patterns, licensing, maintenance costs, and vendor performance and recommends consolidation, standardization, or other efficiencies.
• Administers technology asset lifecycle processes, including receiving, inspection, tagging, assignment, inventory, transfer, return, surplus, and disposal. Plans and coordinates periodic physical inventories and prepares reports identifying discrepancies and corrective actions.
• Develops, documents, monitors and recommends improvements in inventory controls for technology equipment, software, and office consumables. Reconciles technology asset records with County financial and fixed asset records and coordinates corrections with appropriate departments.
• Reviews ServiceDesk and related systems for data quality and consistency involving assets, users, locations, warranties, and lifecycle status. Assists with departmental strategic planning, performance measurement, policy development, special projects, audits, and records requests. Collects and analyzes operational data, identifies trends, measures results, and prepares reports and recommendations for management.
• Analyzes administrative, fiscal, procurement, inventory, and operational processes; documents findings and recommends practical improvements. Designs and implements electronic forms, digital signatures, automated workflows, dashboards, and other technology-enabled solutions using existing County platforms when appropriate.
• Provides technical and administrative research and coordinates projects across departmental and County functional areas.
• Serves as backup to the Administrative Coordinator for essential departmental administrative functions during absences, vacancies, emergencies, or workload peaks.

Minimum Qualifications

• Any combination of education and experience equivalent to a bachelor's degree in business administration, public administration, finance, accounting, information systems, or a related field, with four years of progressively responsible experience in budgeting, procurement, contract administration, financial analysis, asset management, business operations, or a closely related area. Governmental experience is preferred.
• Possession of a valid driver's license issued by the Commonwealth of Virginia.
• This job is contingent upon successful completion of pre-employment checks to include driving record, criminal history and background checks.

Supplemental Information

• Ability to collect, reconcile, analyze, and present complex financial and operational data accurately.
• Ability to identify inefficient processes and design practical, technology-enabled solutions rather than perpetuating paper-based practices.
• Ability to use advanced spreadsheet functions, data validation techniques, and reporting and dashboard tools to analyze, organize, and present financial and operational data.
• Considerable knowledge of government budgeting, procurement, contract administration, financial controls, and records management.
• Knowledge of technology asset management, inventory control, software licensing, maintenance renewals, and vendor management principles.
• Ability to interpret policies, contracts, cooperative agreements, invoices, purchase records, and technical information.
• Ability to independently organize work, establish priorities, manage recurring deadlines, and coordinate multiple projects.
• Thorough knowledge of Microsoft 365 applications, spreadsheets, databases, PDF tools, and electronic workflow technologies.
• Excellent written and oral communication, judgment, customer service, and interpersonal skills.

Physical Demands

Must be physically able to operate a variety of automated office machines which includes computers, calculators, etc. Must be able to exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time.

For a more detailed description: View Document

Benefits

• The County of York offers a comprehensive benefit package for full-time employees to include medical, dental, and vision insurance, health savings accounts, VRS retirement, group life insurance, deferred compensation, flexible spending accounts, employee assistance program, paid holidays and paid leave.