Management Analyst (Contracts & Grants)

Heluna-Health; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Heluna Health in Los Angeles seeks a Management Analyst to perform analytical and technical assignments for the DHS Contracts and Grants Division. The role supports development of solicitations, analyzes amendments, and assists with board communications and approvals.

Candidates should have a Bachelor’s degree or equivalent experience, strong writing and verbal skills, and the ability to manage multiple tasks discretely in a fast-paced environment.

Qualifications

• Bachelor’s degree or four years of experience in related area.
• Strong written and oral communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive matters with discretion.
• Ability to establish priorities and carry out multiple tasks simultaneously.

Responsibilities

• Assist with development of solicitation documents (RFPs, RFSQs, RFAs, RFS, WOS) with DHS staff.
• Research contract amendments and advise on actions; review ownership changes.
• Prepare Board letters for contracts, amendments and grants; obtain approvals.
• Assist in identifying contractual and funding problems and resolve with contractors.
• Support policy/procedure design for contract development and tooling.
• Provide strategic recommendations on procurement/contract issues and prepare complex documents.
• Assist in legal research on applicable laws affecting contracting.
• Review contractors' compliance with licensure, insurance, Living Wage, and Jury Duty.

Skills

Strong written and oral communication

Independent work

Discretion with sensitive matters

Prioritization and multitasking

Education

Bachelor’s degree or four years experience

Tools

Excel

Microsoft Office

Job description

The Department of Health Services (DHS) Contracts and Grants (C&G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C&G manages a library of approximately 1,400 contracts and receives requests with regularity for new services; the work is fast pacedand requires analyst who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well with people. The Management Analyst position is an associate level analyst responsible for performing a full range of analytical and technical assignments for DHS under the direction of a higher-level analyst or supervisor. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interacting with internal and external higher-level staff and management in the planning and coordination of work efforts.

ESSENTIAL FUNCTIONS

• Assist with the development of solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.
• Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board and County Counsel correspondence to effectuate changes.
• Assist in developing Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board of Supervisors approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.
• Assist line operations in identifying contractual and funding problems, and in resolving differences with contractors.
• Assists in formulating policies and procedures for contract development and/or in designing forms and other tools to aid in contract development.
• Provide strategic recommendations on procurement and contracting issues; which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.
• Assists in conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.
• Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

JOB QUALIFICATIONS

• A Bachelor’s degree from an accredited college or university OR four (4) years of experience performing basic to routine analytical assignments that involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas.
• Strong written and oral communication skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive matters professionally and with discretion.
• Ability to establish priorities and carry out various tasks simultaneously.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clearing through the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Demonstrate ability to coordinate multiple projects simultaneously in a high-pressure, fast paced and time sensitive environment.
• Proficiency in Microsoft Office software particularly Excel.
• Highly motivated self-starter, with proven ability to develop creative solutions.
• Ability to learn quickly and adapt to shifting priorities
• Strong written and verbal communication skills.
• Ability to work both individually and as part of a team.
• Must maintain and execute confidential information.
• Ability to interact with diverse clientele.
• Experience working on projects where business problems, opportunities, and solutions may be unclear
• Excellent team player

PHYSICAL DEMANDS

Stand Frequently

Walk Frequently

Sit Frequently

Handling Occasione

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 15 lbs.

Push/Pull Occasionally - Up to 15 lbs.

See Constantly

Taste/ Smell Not Applicable

Not Applicable Not required for essential functions

Occasionally (0 - 2 hrs/day)

Frequently (2 - 5 hrs/day)

Constantly (5+ hrs/day)

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.