Assistant Staff Analyst (N403)

Heluna-Health; Los Angeles (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Heluna Health in Los Angeles seeks an experienced administrative analyst to support budgeting, governance initiatives, and strategic planning. You will analyze complex data, prepare briefing materials, and coordinate across departments and external partners to align funding strategies and outcomes.

The role requires strong communication skills, proficiency in Excel, and familiarity with data tools like Airtable, with a hybrid work arrangement balancing office and remote work.

Qualifications

• Three (3)+ years of highly complex administrative experience in health, housing, social services, or related sectors.
• Experience navigating or familiarity with local governance structures.
• Strong written and verbal communication abilities and ability to explain complex data clearly.

Responsibilities

• Analyze budgetary, fiscal, and programmatic data and develop briefing materials for diverse stakeholders.
• Support monitoring and tracking of budget, policy, and governance documents to support priorities and sustainability.
• Prepare presentations, reports, and materials communicating funding priorities and outcomes to leadership and external stakeholders.
• Coordinate grant and funding proposals.
• Develop and implement standardized processes, tools, and tracking systems for budgeting and strategic planning.
• Coordinate across departments, partner agencies, providers, and stakeholders to align funding strategies and implementation.

Skills

Communication skills

Excel

Airtable

Project management

Organizational skills

Stakeholder management

Adaptability

Governance familiarity

Tools

Microsoft Excel

Job description

The Los Angeles County Department of Homeless Services and Housing (HSH) consolidates our countywide response to homelessness.The driving force behind HSH is increasing accountability and transparency, improving care for people experiencing or at risk of homelessness, and streamlining collaboration with partners including services providers, the County’s 88 cities, and unincorporated areas to deliver high-quality, life-saving care. Staff schedules are based on business need and may include the option of a hybrid work schedule where employees work remotely and from the office.

ESSENTIAL FUNCTIONS

• Assists in analyzing budgetary, fiscal, and programmatic data and developing briefing materials for diverse internal and external stakeholders.
• Supports monitoring and tracking of key budget, policy, and governance proceedings and documents to support departmental strategic priorities, funding alignment, and long-term fiscal sustainability.
• Assists in development and preparation of presentations, reports and other materials communicating departmental funding priorities, strategies, and outcomes to executive leadership, governance bodies, and external stakeholders.
• Assists in the coordination, development and submission of grant and funding proposals
• Assists in developing and implementing standardized processes, tools, and tracking systems that support budgeting, fiscal oversight, and strategic planning initiatives.
• Supports coordinating across departments, partner agencies, contracted providers, and stakeholder groups to support alignment of funding strategies, program implementation, and strategic planning efforts.
• Assists in evaluating the effectiveness and fiscal sustainability of departmental initiatives, funding investments, special projects, and reports findings.
• Works closely with the division Senior Staff Analyst to support project management and implementation of strategic planning, budgeting, and special initiatives by coordinating timelines, tracking deliverables, facilitating stakeholder engagement, and developing project materials and status updates for leadership.
• Supports special projects and other strategic planning, budgeting, and administrative initiatives as assigned.

JOB QUALIFICATIONS

Three (3) or more years of highly complex administrative experience in health, housing, social services, or related sectors.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clearance of the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Excellent written and verbal communication skills, including the ability to explain complex data and/or financial analysis clearly and accessibly for diverse audiences.
• Strong proficiency in Microsoft Excel required, experience with other data management and visualization software such as Airtable is preferred.
• Demonstrated ability to produce high-quality written materials for a variety of audiences and purposes, including grant applications, reports, briefing materials and presentations.
• Strong project management, organizational, and relationship building skills with the ability to coordinate across multiple stakeholders and competing priorities.
• Ability to learn quickly and adapt to shifting priorities and operate effectively in fast-paced and dynamic environments.
• Ability to carry out assignments with relative independence from supervision, a high degree of initiative and accountability.
• Experience navigating or familiarity with local governance structures.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 15lbs

Push/Pull: Occasionally - Up to 15lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.