Make Ready Coordinator

Mac Properties; Kansas City (MO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Generous Rental Discounts

Medical, Dental & Vision Insurance

401k

Paid Time-Off

Job summary

Mac Properties seeks a dependable Make Ready Coordinator in Kansas City to provide financial and administrative support. You will process invoices, reconcile payments, and help keep Make Ready tasks on schedule, ensuring accuracy and compliance with company policies.

The role runs Monday–Friday, 8 AM–5 PM at $21/hour, with benefits including rental discounts, medical/dental/vision, 401k and PTO. Background check and drug screen required.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• 4+ years Accounts Payable experience, preferably in property management.
• Knowledge of accounting principles, general ledger, and regulatory standards.
• Excellent computer and data entry skills; Salesforce a plus.
• Ability to work independently, accurately and under deadlines.

Responsibilities

• Match purchase orders to invoices and enter into Mac accounting software.
• Reconcile invoices and vendor balances; verify and process payments.
• Monitor discount opportunities and coordinate with Accounts Payable for checks.
• Maintain ledgers, verify vendor documents and master service agreements.
• Assist supervisors with Make Ready tasks and system updates.
• Follow up with vendors to ensure timely completion of tasks.

Skills

Accounts Payable

Excel

Salesforce

Attention to detail

Education

High school diploma or equivalent

Bachelor’s degree in accounting or business

Tools

Mac accounting software

Microsoft Excel

Job description

Mac is seeking a dependable, computer-savvy, detail-oriented Make Ready Coordinator.

The Make Ready Coordinator provides financial, administrative and clerical support to Kansas City by ensuring payment requests are submitted and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner, in accordance with company practices and procedures. To help supervisors with the Make Ready system updates.

The schedule for this role is Monday through Friday 8 AM to 5 PM with a pay rate of $21/hour!

Essential Functions:

Responsibilities for this position include but are not limited to the following:

• Match purchase orders to invoices and enter invoices into Mac accounting software. Work with a variety of vendors/service providers and managers to clarify any discrepancies or questions
• Reconcile processed work by verifying entries and comparing system reports to vendor balances
• Charge expenses to accounts and cost centers by analyzing invoices/expense reports and recording entries
• Monitor discount opportunities, verify federal id numbers, schedule and request checks from corporate Accounts Payable department for payment, match and reconcile purchase orders, contracts, invoices, and payment discrepancies and documentation
• Maintain account ledgers by verifying and posting account transactions, ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Verify vendor accounts by reconciling monthly statements. Ensure new vendor account documents are properly completed and associated master service agreements and required certificates of insurance are provided.
• Other related duties as assigned
• To assist supervisors with creating Make Reay related tasks, attaching apartment inspections into the system, creating PO, WO tasks.
• To keep Make Ready system updated to ensure that info is accurate and up to the date.
• To follow up with the vendors to make sure that each task is completed on time.
• To schedule Make Ready related task accordingly.

Qualifications:

• High school diploma or equivalent required. Bachelor’s degree in accounting or business preferred.
• 4 + years previous Accounts Payable experience, preferably with a property management company.
• Knowledge of general accounting principles, math, regulatory standards, ledger accounts, and compliance requirements.
• Excellent computer skills, including Microsoft Excel and data entry skills. Salesforce experience a plus.
• High degree of accuracy, attention to detail, and confidentiality required.
• Must be able to apply analytical, problem solving and decision making skills.
• Effective communication skills – both written and oral.
• Ability to work independently and as a part of a team.
• Must be able to work at a fast pace, perform duties while under pressure, and meet deadlines in a timely manner, to interact/communicate with other associates, residents, visitors and the public in a professional and pleasant manner.

BENEFITS AND PERKS

• GenerousRental Discounts
• Robust Benefits package including Medical, Dental & Vision Insurance, 401k
• Paid Time-Off
• Training Opportunities and Education Reimbursement

Please be advised that ALL new hires will be required to successfully complete a criminal background investigation and a drug screening, prior to employment. The receipt of satisfactory responses to reference requests, and the provision of satisfactory proof of an applicant's identity and legal authority to work in the United States are also required.