Major Gifts Operations & Data Coordinator

Union College Career Center in Becker Hall; City of Schenectady (NY); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Vacation, sick, and personal time

403(b) Retirement Plan

On-campus fitness facility

Tuition Exchange

Paid holidays

Job summary

Union College is seeking an Administrative Coordinator of Major Gifts to support the Major Gifts, Principal Gifts, Planned Giving, Family Giving and Operations teams. This onsite role requires meticulous data handling, strong customer service, and collaboration with the Director of Major Gifts.

The position features a 37-hour work week, Monday–Friday, 8:30 am–4:54 pm, in Schenectady, NY, with a non-exempt, full-time status and benefits package.

Qualifications

• Associate degree in Business Administration or related field required; equivalent professional administrative experience considered.
• 2+ years of administrative support or project management support preferred.
• Advanced proficiency in Microsoft Excel (complex formulas, data analysis, reporting) and Word mail merge.
• Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar).
• Experience with CRM administration, including custom report generation and data integrity verification.

Responsibilities

• Donor data & database management (Colleague / CASM): update donor records, tracking, and fund allocations.
• Meeting reports & tracking: file officer meeting reports, extract metrics, email leadership with results.
• Stewardship: run monthly giving society reports, coordinate welcome letters and archival duties.
• Financial & budget administration: prepare Workday expenses, track budgets, create procurement requisitions.
• Office operations & administrative support: calendar management, facilities requests, inventory, mail and security of materials.
• Event support: assist in planning and executing Major Gifts and Planned Giving events.

Skills

Excel data analysis

CRM data management

Customer service

Communication

Project management

Organizational skills

Education

Associate degree in Business Administration

Tools

Microsoft Excel

Word Mail Merge

Google Workspace

CRM systems (Colleague/CASM)

Workday

Job description

Union College is seeking an Administrative Coordinator of Major Gifts to support the Major Gifts, Principal Gifts, Planned Giving, Family Giving and Operations teams. This onsite role requires meticulous data handling, strong customer service, and collaboration with the Director of Major Gifts.

The position features a 37-hour work week, Monday–Friday, 8:30 am–4:54 pm, in Schenectady, NY, with a non-exempt, full-time status and benefits package.