Donor Data & Gifts Operations Coordinator

Union College; City of Schenectady (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Generous Vacation, Sick, and Personal 

403(b) Retirement Plan

Tuition Exchange

Free On-Campus Fitness Facility Access

Job summary

Union College in Schenectady, NY is seeking an Administrative Coordinator of Major Gifts to support Donor Data, Budget Administration, and Event activities. You will manage CRM records, generate reports, and coordinate gift officer projects in a fast-paced environment.

This onsite role requires strong Excel skills, Google Workspace proficiency, and attention to detail, with duties spanning calendar management, supply requisitions, and confidential donor materials handling.

Qualifications

• Associate degree in Business Administration or related field.
• 2+ years of administrative support or project management support experience preferred.
• Advanced proficiency in Microsoft Excel (complex formulas, data analysis, and report generation) and Word mail merge capabilities.
• Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar).
• Experience with CRM administration, including custom report generation, database maintenance, and data integrity verification.
• Demonstrated ability to quickly learn and adopt new software platforms and business systems.
• Exceptional organizational and task-prioritization skills, with a proven track record of managing multiple competing demands in a fast-paced environment.
• Strong written and verbal communication skills with the ability to collaborate effectively across cross-functional teams.

Responsibilities

• Donor Data & Database Management: Update CRM donor records, including solicitation tracks, ratings, proposal types, cultivation plans, and fund allocations.
• Meeting Reports & Tracking: File meeting reports from Gift Officer meetings; extract meeting metrics and compile research requests from reports to email directly to key leadership.
• Stewardship: Run monthly planned giving society reports for gift officers to initiate personalized outreach; coordinates welcome letters, including letterhead printing, presidential signature routing, scanning, and CASM archiving.

Skills

Microsoft Excel

Google Workspace

CRM administration

Data analysis

Customer service

Education

Associate degree in Business Administration

Tools

Workday

Colleague/CASM

Job description

Union College in Schenectady, NY is seeking an Administrative Coordinator of Major Gifts to support Donor Data, Budget Administration, and Event activities. You will manage CRM records, generate reports, and coordinate gift officer projects in a fast-paced environment.

This onsite role requires strong Excel skills, Google Workspace proficiency, and attention to detail, with duties spanning calendar management, supply requisitions, and confidential donor materials handling.