Major Gifts Coordinator

Planned Parenthood of the Rocky Mountains; Colorado; Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical/Vision/Dental

PTO & Sick Time

401k/Safe Harbor

Tuition reimbursement

Clinical ladder program

EAP and WorkLife Partnership

Paid Family Leave

Job summary

Planned Parenthood of the Rocky Mountains is seeking a Donor Relations Specialist to maintain donor records, update strategies, and assist with portfolio management. The role emphasizes timely data entry, reporting, and coordination of donor meetings within a hybrid schedule (1 day in-office, 37.5 hours/week).

Ideal candidates bring 1+ year nonprofit development experience, strong communication, and proficiency in Microsoft Office. Spanish fluency bonus may apply; comprehensive benefits included.

Qualifications

• At least 1 year of nonprofit development, fundraising, or administrative support experience.
• Strong written and verbal communication skills with ethical communication.
• Highly organized with ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite; familiarity with donor software like Raiser’s Edge.
• Commitment to collaborative donor experience.
• Past high-level customer service in external/internal roles.

Responsibilities

• Maintain accurate donor records in NXT and related systems.
• Update donor strategies, contact reports, proposals, pending actions, and next steps within 1–2 business days.
• Track portfolio activity and donor engagement; support reporting and data quality audits.
• Coordinate monthly portfolio reviews and moves management updates; assist with proposals and follow-up.
• Assist in preparing donor briefing materials, cultivation plans, proposals, and stewardship reports.
• Coordinate donor meeting logistics and strategy sessions; assist with portfolio reviews.
• Track actions from strategy meetings and assist gift officers with segmentation and prospect lists.
• Create customized reports for principal, campaign, and major gifts donors.
• Schedule internal donor strategy meetings and portfolio reviews; prepare agendas and status in the database.
• Assist with donor event logistics and CEO/Executive Leadership Team portfolio activities as assigned.

Skills

Nonprofit development

Fundraising

Administrative support

Communication

Customer service

Microsoft Office

Raiser’s Edge

Tools

Raiser’s Edge

Microsoft Office

Job description

About Us:

Join a dynamic team committed to providing life-saving care, no matter what. At this time in history, more than ever, we are committed to serving diverse communities seeking reproductive care in an inclusive and affirming space. If you feel compelled to answer this call, we can’t wait to meet you! Our clinicians thrive in a busy environment, are adaptable to change, have a passion for providing stigmatized care to marginalized people across the lifespan. Our teams thrive on feedback and center our patients, whatever their needs.

Abortion Care:

At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Our Ideal Candidate:

• At least 1 year of experience in nonprofit development, fundraising, or administrative support.


• You are an enthusiastic and dedicated team player with the ability to support PPRM’s mission.


• You are highly organized, detail-oriented, and able to manage multiple priorities and meet deadlines.


• You have excellent written and verbal communication skills and consistently practice ethical communication.


• You are committed to working collaboratively to ensure a high-quality donor experience.


• You have provided high-level customer service in previous roles, both with external and internal constituencies.


• You are proficient in Microsoft Office Suite and may have experience with Raiser’s Edge or other technology necessary to perform job functions.

What You’ll Do:

• Maintain accurate donor records in NXT and related systems


• Update donor strategies, contact reports, proposals, pending actions, and next steps within 1-2 business days


• Track portfolio activity and donor engagement; support reporting, dashboards, and data quality audits


• Coordinate monthly portfolio reviews and moves management updates; and assist with proposal tracking and follow-up on key donor actions.


• Assist in the preparation of donor briefing materials, cultivation plans, proposals, stewardship reports, and meeting packets


• Coordinate logistics for donor meetings, strategy sessions, and portfolio review meetings


• Track action items and follow-through from donor strategy meetings; assist gift officers with portfolio segmentation and prospect list preparation


• Coordinate reporting and processes on the progress of donor relationships; track donor engagement actions (pending and past) and ensure timely completion of data entry


• Assist in creating customized reports for principal, campaign, and major gift donors


• Schedule and coordinate internal donor strategy meetings and portfolio reviews


• Prepare agendas, record action items and status in the database, and monitor completion of follow-up tasks


• Assist with donor event logistics and meeting preparation; and support coordination of CEO and Executive Leadership Team portfolio activities as assigned.


• This position does not conduct formal prospect research or wealth screening.


• It may support prospect management by assisting with basic donor materials, portfolio summaries, segmentation projects, and portfolio management processes.

Schedule: ~37.5 hrs./wk.; Monday - Friday 9am-5pm; hybrid with 1 day in-office

• Ideal candidates are able to work a flexible schedule to include weekdays, evening, weekends, and holidays as needed.

Starting Pay: $22.93/hr. - $27.38/hr.
Additional Pay:+$1.25/hour for Spanish fluency (upon passing test)

Benefits:

• Medical/Vision/Dental, with extended mental health coverage


• Accrued PTO and Sick Time


• 401k/Safe Harbor Contributions (PPRM contributes up to 3% of your pay to your 401k after 1 year of service)


• Tuition reimbursement program for qualifying degrees and certificates


• A clinical ladder program that supports professional development and skill expansion


• Employee Assistance Program and WorkLife Partnership.


• Paid Family Leave/Paid Parental Leave and MORE!

To learn more about our amazing benefits visit us HERE.

COVID-19 Protocol:

Vaccination against COVID-19 will no longer be a condition of employment. However, all Health Center/Patient or Community Facing Employees, must have the COVID vaccine or wear a mask at all times beginning November 1st. Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.

Flu Protocol:

All employees working directly with patients, the community or working in a health center will be required to have the flu shot or wear a mask during patient/community contact or while in the health center from November 1 – April 30 each year (Flu Season). Proof must be uploaded upon hire. You will upload a picture or pdf of your vaccination card(s) prior to your start date.

Background Check Required:

Planned Parenthood of the Rocky Mountains is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.