Maintenance – Vendor Supervisor

Xpress Global Systems (XGS); Tunnel Hill (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Xpress Global Systems (XGS) is seeking a Maintenance - Vendor Supervisor to oversee tractor-trailer and forklift repairs via a vetted vendor network and to manage work orders, estimates, and invoice audits ensuring uptime and compliance for the fleet.

The role emphasizes building strong vendor relationships, maintaining PM Currency KPIs across the fleet and documenting root causes, diagnoses, and corrective actions with clarity.

Qualifications

• Clear understanding of heavy equipment (Class 5-8), trailers and forklift maintenance.
• Ability to communicate with drivers, terminal management and vendors on outcomes and solutions.

Responsibilities

• Manage the repair and maintenance of commercial trucks, trailers and forklifts through a network of vendors and ensure DOT compliance.
• Cultivate and manage a network of maintenance providers (vendors) and maintain ongoing relationships.
• Understand KPI targets and supervise to meet department objectives: Cost, Uptime, PM Currency.
• Maintain and manage data using maintenance systems and work orders, coordinating with vendor websites and internal control boards.

Skills

Heavy equipment maintenance

Vendor management

Communication with drivers and vendors

KPI/PM currency tracking

Job description

POSITION SCOPE: As a Maintenance - Vendor Supervisor, you will use knowledge of tractor trailer maintenance: supervise, coordinate and engage with a network of vendors to perform tractor – trailer and forklift repairs. Manage the work request / work order process. Review estimates, audit invoices and approve repairs. Coordinate and communicate effective outcomes for the up-time and repairs of assigned equipment. Maintain the PM Currency KPI’s as stated for all equipment.

• Monday-Friday, 10AM Start Time!

Overview

POSITION SCOPE: As a Maintenance - Vendor Supervisor, you will use knowledge of tractor trailer maintenance: supervise, coordinate and engage with a network of vendors to perform tractor – trailer and forklift repairs. Manage the work request / work order process. Review estimates, audit invoices and approve repairs. Coordinate and communicate effective outcomes for the up-time and repairs of assigned equipment. Maintain the PM Currency KPI’s as stated for all equipment.

POSITION SUCCESS: Success in this position will be dependent on establishing best practice maintenance methods for the XGS fleet equipment through well managed vendor relationships and knowledge.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the Repair and Maintenance of commercial trucks, trailers and forklifts though a network of vendors Ensuring equipment is repaired and maintained to DOT compliances. Ensure fleet is compliant with PM Goals.
• Cultivate a network of maintenance providers(vendors): finding, onboarding, managing and maintaining an on-going relationship.
• Understand the Key KPI’s and supervise to meet the department objectives. Cost – Uptime – PM Currency
• Maintain and manage data using maintenance operations systems and order processing systems, work estimate’s / work requests and work orders. Work with vendor websites and internal control boards to manage and monitor breakdowns and solution to all maintenance needs.
• Ability to clearly document cause, complaint, and correction on each repair order.
• Ability to understand diagnoses and repairs related to (but not limited to) trucks, trailers and forklifts.
• Negotiate and reconcile vendor estimates and final billing.
• Responsible for maintaining a culture of compliance and safety in the workplace by enforcing established policies and procedures.

Qualifications

PREREQUISITE KNOWLEDGE, SKILLS, AND EDUCATION

• Clear understanding of heavy equipment (Class 5 -8), Trailers and forklift Maintenance
• Ability to communicate with drivers, terminal management and vendors on outcomes and solutions.

The candidate must be able to...

• Frequently lift objects weighing up to 50 pounds and occasionally up to 70 pounds; pull up to 100 pounds and push up to 50 pounds
• Occasionally climb stairs, frequently stoop, kneel or crouch
• Use hands and arms to reach for, grasp and manipulate object
• Have manual dexterity to operate a computer and other office machines
• Handle exposure to extreme cold and/or hot working conditions
• Handle average exposure to fumes working around tractor trailers, lift trucks, yard tractors present in the distribution environment
• Have correctable vision and hearing

ENVIRONMENT

We are a company that strives to bring our people together for open collaboration, development and growth, regular celebrations while supporting and building stronger communities in which we serve. This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related work and business duties as assigned by immediate supervisor and other management as required. XGS reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment.