Maintenance Coordinator

Xpress Global Systems (XGS); Dalton (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Xpress Global Systems (XGS) in Dalton, GA is seeking a Coordinator – Maintenance to ensure data integrity of maintenance systems and manage asset information across tractors, trailers, and other equipment.

The role involves coordinating work orders, parts inventory, and vendor communication; ensuring preventive maintenance schedules are kept up-to-date and that costs are tracked accurately.

Qualifications

• Commercial tractor trailer maintenance knowledge required.
• 1-3 years of relevant tractor trailer maintenance or maintenance administration experience.
• Ability to perform basic math.
• Ability to communicate clearly - oral and written.
• Experience in Microsoft Excel, Word and Outlook required.

Responsibilities

• Maintain asset management information systems. Track tractors, trailers, lift trucks and industrial assets by location, type, and repair status.
• Manage the Work Requisition – Work Order and PO process for shops and vendors using approved applications.
• Maintain and update the Maintenance Operating System with updated record keeping – document control.
• Order Parts and maintain Inventory through inventory system.
• Interface with vendors on equipment repair.
• Audit bills against estimates and purchases for accuracy.
• Daily inventory workflow reporting.
• Ensure equipment preventive maintenance schedule is maintained and communicated.
• Assist in identifying new vendors to improve cost, quality of repair or timeliness of repair as needed.
• Interface with Safety, HR, and Operations personnel on equipment issues.

Skills

Tractor trailer maintenance

Maintenance administration

Excel/Office suite

Clear communication

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

POSITION SCOPE:

The Coordinator – Maintenance position is responsible for using knowledge of tractor trailer maintenance to complete all internal office processes to maintain the data integrity of maintenance systems.

Responsibilities

• ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Maintain asset management information systems. Track all tractors, trailers, lift trucks and industrial assets by location, type, and repair status
• Manage the Work Requisition – Work Order and PO process for shops and vendors using approved applications
• Maintain and update the Maintenance Operating System with updated record keeping – document control.
• Order Parts and maintain Inventory through inventory system.
• Interface with vendors on equipment repair
• Audit bills against estimates and purchases for accuracy
• Daily inventory workflow reporting
• Ensure equipment preventive maintenance schedule is maintained and communicated
• Maintain asset management information systems. Track all tractors, trailers, lift trucks and industrial assets by location, type, and repair status
• Assist in identifying new vendors to improve cost, quality of repair or timeliness of repair as needed
• Interface with Safety, HR, and Operations personnel on equipment issues
• Ability to work on XGS site while performing essential functions
• Update equipment in the system daily and assign to correct cost center
• Licensing and registration – includes uploading and updating database of registrations by equipment and attaching in Dossier.
• Other duties as assigned

Qualifications

PREREQUISITE KNOWLEDGE, SKILLS, AND EDUCATION:

• Commercial tractor trailer maintenance knowledge required
• 1-3 years of relevant tractor trailer maintenance or maintenance administration experience
• Ability to perform basic math
• Ability to communicate clearly - oral and in writing
• Experience in Microsoft Excel, Word and Outlook required

PHYSICAL AND MENTAL REQUIREMENTS

• Sit for long periods of time.
• Manual dexterity to operate a computer and other office machines.
• Clear and understandable speaking voice for the purposes of telephone communication.
• Ability to lift objects weighing up to 25 pounds.
• Climb stairs.
• Occasionally stoop, kneel or crouch.
• Correctable vision and hearing.

We are a company that stives to bring our people together for open collaboration, development and growth, regular celebrations while supporting and building stronger communities in which we serve.

ENVIRONMENT

Most work is conducted in a comfortable office environment but exposure to site conditions may also occur. Personal protective equipment must be worn in all areas as required. Although the work usually is not considered inherently dangerous, must be careful while performing onsite services.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. XGS reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment.