Maintenance Coordinator

Xpress Global Systems, LLC.; Dalton (GA); On-site; USD 38,000 - 48,000; Full time

Job summary

Xpress Global Systems, LLC. is seeking a detail-oriented Coordinator – Maintenance to manage tractor trailer maintenance data and streamline office processes that keep our asset systems accurate and up to date.

You will track tractors, trailers, lift trucks and inventory, process work orders and supplier invoices, and coordinate with Safety, HR and Operations to resolve equipment issues. Strong Excel and communication skills are required.

Qualifications

• Commercial tractor trailer maintenance knowledge is required.
• 1-3 years of relevant tractor trailer maintenance or maintenance administration experience.
• Ability to perform basic math and keep accurate records.
• Strong written and verbal communication skills are essential.
• Experience with Microsoft Excel, Word and Outlook is required.

Responsibilities

• Maintain asset management information systems for tractors, trailers, lift trucks and equipment.
• Manage Work Requisition – Work Order and PO processes for shops and vendors.
• Update maintenance OS records and document control practices.
• Order parts and manage inventory through inventory systems.
• Interface with vendors on equipment repair and audit bills for accuracy.
• Daily inventory workflow reporting and PM schedule maintenance communication.
• Identify new vendors to improve cost, quality, or timeliness of repairs.
• Collaborate with Safety, HR, and Operations on equipment issues.

Skills

Commercial tractor trailer maintenance

Maintenance administration experience

Clear oral and written communication

Basic math

Excel, Word, Outlook fluency

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Overview

POSITION SCOPE:

The Coordinator – Maintenance position is responsible for using knowledge of tractor trailer maintenance to complete all internal office processes to maintain the data integrity of maintenance systems.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain asset management information systems. Track all tractors, trailers, lift trucks and industrial assets by location, type, and repair status
• Manage the Work Requisition – Work Order and PO process for shops and vendors using approved applications
• Maintain and update the Maintenance Operating System with updated record keeping – document control.
• Order Parts and maintain Inventory through inventory system.
• Interface with vendors on equipment repair
• Audit bills against estimates and purchases for accuracy
• Daily inventory workflow reporting
• Ensure equipment preventive maintenance schedule is maintained and communicated
• Maintain asset management information systems. Track all tractors, trailers, lift trucks and industrial assets by location, type, and repair status
• Assist in identifying new vendors to improve cost, quality of repair or timeliness of repair as needed
• Interface with Safety, HR, and Operations personnel on equipment issues
• Ability to work on XGS site while performing essential functions
• Update equipment in the system daily and assign to correct cost center
• Licensing and registration – includes uploading and updating database of registrations by equipment and attaching in Dossier.
• Other duties as assigned

Qualifications

PREREQUISITE KNOWLEDGE, SKILLS, AND EDUCATION:

• Commercial tractor trailer maintenance knowledge required
• 1-3 years of relevant tractor trailer maintenance or maintenance administration experience
• Ability to perform basic math
• Ability to communicate clearly - oral and in writing
• Experience in Microsoft Excel, Word and Outlook required

PHYSICAL AND MENTAL REQUIREMENTS:

• Sit for long periods of time.
• Manual dexterity to operate a computer and other office machines.
• Clear and understandable speaking voice for the purposes of telephone communication.
• Ability to lift objects weighing up to 25 pounds.
• Climb stairs.
• Occasionally stoop, kneel or crouch.
• Correctable vision and hearing.

We are a company that stives to bring our people together for open collaboration, development and growth, regular celebrations while supporting and building stronger communities in which we serve.

ENVIRONMENT

Most work is conducted in a comfortable office environment but exposure to site conditions may also occur. Personal protective equipment must be worn in all areas as required. Although the work usually is not considered inherently dangerous, must be careful while performing onsite services.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. XGS reserves the right to revise or change duties as the need arises. This job description does not constitute a written or implied contract of employment.