Maintenance Strategy & Administration Lead

UMass Med School; Worcester (MA); On-site; USD 121,500 - 148,500; Full time

Job summary

UMass Chan Medical School in Worcester, MA seeks an Associate Director of Maintenance Administration and Operational Strategy to oversee departmental administrative, financial and system functions. You will report to the Sr Director and guide budgets, contracts and CMMS usage.

The role requires 5–7 years in facilities, strong leadership, and the ability to implement improvements, generate KPIs, and ensure compliance with state procurement rules.

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent experience.
• 5–7 years of related experience in facilities maintenance and operations.
• Prior supervisory experience with MCCPO certification eligibility.

Responsibilities

• Develop, manage, and control the department's annual budget with reporting and forecasts.
• Liaise between Facilities, UPST, finance, HR and payroll.
• Oversee the development and financial oversight of service contracts and MSAs.
• Provide HR support in staffing, compensation, and benefits.
• Ensure procurement activities comply with policies and public purchasing laws.
• Analyze and improve administrative systems to increase efficiency.
• Generate reports to monitor KPIs and SLAs and support decision-making.
• Maintain CMMS data usage and documentation.
• Lead staff recruitment, onboarding and performance evaluation.

Skills

Word processing

Spreadsheets

Oral and written communication

Education

Bachelor's degree in Business Administration or related field

Job description

UMass Chan Medical School in Worcester, MA seeks an Associate Director of Maintenance Administration and Operational Strategy to oversee departmental administrative, financial and system functions. You will report to the Sr Director and guide budgets, contracts and CMMS usage.

The role requires 5–7 years in facilities, strong leadership, and the ability to implement improvements, generate KPIs, and ensure compliance with state procurement rules.