Coordinator, Facilities Materials

University of Massachusetts Medical School; Worcester (MA); On-site; USD 51,729 - 70,262; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision coverage

401(a) retirement plan

Job summary

A leading medical institution is seeking a Facilities Materials Coordinator to manage inventory and purchasing processes. This role involves maintaining accurate stock levels, preparing bid specifications, and ensuring compliance with procurement policies. The ideal candidate will have a high school diploma, 2 years of related experience, and strong communication skills. This full-time position is located in Worcester, MA, and offers a comprehensive benefits package.

Qualifications

• 2 years of related experience required.
• Knowledge of basic bookkeeping and mathematics.
• Experience in data management system.

Responsibilities

• Purchase, receive, and distribute all stock items.
• Maintain database for inventory quantities.
• Prepare and monitor material bid specifications.

Skills

Knowledge of maintenance terminology and tools used by all trades

Strong organizational skills

Effective oral and written communication skills

Ability to use credit cards for purchases

Education

High school diploma or equivalent experience

Tools

Database systems

Job description

Explore the Possibilitiesand Advance with Us.

You can view all open jobs by clicking here or use the following search form to find jobs that suit your specific career interests.

Category

Business
Unit

Location

Type

Within

Keyword

When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world. Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive. UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.

Coordinator, Facilities Materials

Job Number: 2025-48953
Category: Maintenance and Facilities
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: UMass Chan Medical School
Department: School - Facilities Mgt-Maintenance - W842012
Job Type: Full-Time
Union Code: Union Position-W20-AFSCME Trades and Building Svc
Num. Openings: 1
Post Date: April 3, 2026
Work Location: 100% Onsite
Salary Minimum: USD $51,729.60/Yr.
Salary Maximum: USD $70,262.40/Yr.

GENERAL SUMMARY OF POSITION

Under the direct supervision of the Director of Facilities Maintenance or designee, the Facilities Materials Coordinator purchases, inventories, distributes and accounts for all inventory stock items, for all Worcester campuses. The Facilities Materials Coordinator is responsible for generating all bid lists and interacting with Purchasing, until completion, on all bids. These include plumbing, electrical, mechanical, painting refrigeration and construction items, including all tools used by all trades.

MAJOR RESPONSIBILITIES

• Maintain database for the correct quantities (minimum/maximum) in the inventory
• Purchase, receive and distribute all stock items. Insuring all tracking paperwork and invoices are correct.
• Maintain stock for use, restock and monitor inventories
• Responsible for operation of computerized Facilities inventory database; provides monthly status reports to all sections
• Directly responsible for maintaining inventory directly for all Facilities Departments to include description, stock number, cost, vendor and minimum stocking levels
• Prepare and monitor all material bid specifications, working with Purchasing Department
• Responsible for Material Requirements Planning (MRP); coordinates requirements with daily usage reports.
• Investigate vendor pricing to ensure compliance with all policies and procedures of procurement
• Participate in bi-weekly Maintenance Supervisors meetings to plan short term (month) and provide material costs estimates for proposed projects
• While in the performance of routine duties; may be required, as needed to perform all work associated with all maintenance trades of an equal or lower grade classification; where the work or task does not require a specific license
• Perform other duties as required.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent experience
• 2 years of related experience
• Ability to use Credit Cards for purchases of materials and balancing budgets
• Knowledge of maintenance terminology and tools used by all trades
• Knowledge of basic bookkeeping and mathematics, word processing, technical terminology appropriates to department functions
• Knowledge of basic PC computerized data management system including report generation
• Experience in Database systems including report generating
• Strong organizational and interpersonal skills, effective oral and written communication skills necessary to interact with all levels of personnel, both within and outside the Medical School
• Ability to travel to off-site locations.

SUPERVISION RECEIVED

Under the direct supervision of the Director of Facilities Maintenance or designee

SUPERVISION EXERCISED

None

ENVIRONMENTAL WORKING CONDITIONS

May perform work in all Medical Center facilities and is subject to possible exposure to chemicals, gases, electrical shock; may work in confined spaces on ladders. Ability to perform physically arduous tasks; normal dexterity, visual acuity, ability to lift up to 50 lbs., ability to climb and work from ladders and scaffolding, and work in confined areas

Posting Disclaimer

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.