Maintenance Scheduler & Admin Coordinator

Jack Link's Protein Snacks; Perry (GA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Life and disability insurance

401k participation

Paid holidays and paid time off

Job summary

Jack Link's Protein Snacks is seeking a Maintenance Coordinator to provide administrative support to maintenance teams, coordinate work orders in CMMS, manage scheduling, purchasing, and compliance documentation.

The role supports maintenance supervisors, technicians, and management, with a focus on organizing records, reports, and department communications in a plant/office environment. Travel may be required.

Qualifications

• High school diploma or equivalent (associate degree preferred).
• 2+ years of administrative experience; maintenance or manufacturing environment experience preferred.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with CMMS systems (Somax, SAP, MP2, Fiix, eMaint) preferred.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• Basic understanding of maintenance terminology, equipment types, and processes (preferred).

Responsibilities

• Prepare, maintain, and update departmental documents, reports, and spreadsheets.
• Handle incoming calls, emails, and internal requests related to maintenance activities.
• Maintain organized filing systems—digital and physical—for work orders, PM schedules, vendor information, and compliance documents.
• Enter, track, and close work orders in the CMMS.
• Monitor preventive maintenance schedules and notify supervisors of upcoming tasks.
• Generate weekly and monthly performance reports (e.g., work order backlog, downtime, PM completion rates).
• Schedule maintenance activities, PM tasks, equipment shutdowns, and contractor visits.
• Coordinate meetings, calendar appointments, and department communications.
• Assist with organizing training, safety meetings, and certifications for maintenance staff.
• Assist department in managing Time & Attendance of team members
• Initiate purchase requests, track orders, and maintain documentation.
• Work with vendors to obtain quotes, pricing, and delivery timelines.
• Support inventory control by monitoring stock levels and verifying incoming materials.
• Maintain safety documentation, SDS files, and compliance checklists.
• Assist in preparing audits, regulatory documentation, and inspection reports.
• Track required certifications and training for team members.
• Assist supervisors and the Maintenance Manager with administrative tasks and project support.
• Help maintain communication between maintenance, operations, and other departments.
• Support continuous improvement initiatives and department workflows.

Skills

Organizational skills

Multitasking

Microsoft Office

Written & verbal communication

Independent & team work

Maintenance terminology knowledge

Education

High school diploma or equivalent

Associate degree preferred

Tools

CMMS knowledge

Job description

Jack Link's Protein Snacks is seeking a Maintenance Coordinator to provide administrative support to maintenance teams, coordinate work orders in CMMS, manage scheduling, purchasing, and compliance documentation.

The role supports maintenance supervisors, technicians, and management, with a focus on organizing records, reports, and department communications in a plant/office environment. Travel may be required.