Maintenance Scheduler

Arauco; Albany (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Arauco seeks a Maintenance Scheduler to join our Duraflake manufacturing site onsite, reporting to the Maintenance Manager. The role emphasizes planning, prioritizing, and coordinating maintenance with safety and efficiency in mind.

You will lead weekly to annual maintenance meetings, manage backlog in SAP, coordinate outages, and ensure materials and work packets are prepared. Requires 3–5+ years in manufacturing, SAP PM/Maximo experience, MS Project, and strong communication.

Qualifications

• 3+ years in a manufacturing/industrial environment.
• Experience with CMMS/EAM systems (e.g., SAP PM, Maximo).
• Strong planning, scheduling, and organizational skills; MS Project a plus.
• Demonstrated leadership and cross-functional communication skills.

Responsibilities

• Lead weekly, monthly and annual maintenance meetings to review priorities, backlog, and schedule adherence.
• Review and prioritize maintenance backlog weekly using SAP; hold cadence-based backlog meetings with area owners.
• Builds and schedules weekly, monthly, and annual maintenance activities.
• Prints and builds work packets for assigned resources.
• Coordinate and track minor and major planned outages/turnarounds, including scope, timelines, and contractor coordination.
• Oversee lockout/tagout procedures, work permits, and safe work practices for scheduled jobs.
• Escalate safety-critical or urgent notifications to leadership as needed.
• Monitor monthly maintenance KPIs such as schedule compliance and backlog age.
• Assist with planning responsibilities during absences.

Skills

Maintenance planning

Schedule coordination

Leadership

Cross-functional communication

Reliability-centered maintenance

Asset management

Tools

SAP PM

Maximo

MS Project

Job description

Looking for a rewarding career with a company that values people, growth, sustainability, and teamwork? Join our team as a Maintenance Scheduler!

This role is onsite at our Duraflake manufacturing site and reports directly to the Maintenance Manager.

What we are looking for:

• 3-5+ years of experience in a manufacturing or industrial environment.
• Experience with a CMMS/EAM system (e.g., SAP PM, Maximo).
• Strong planning, scheduling, and organizational skills; familiarity with MS Project a plus.
• Demonstrated leadership, facilitation, and cross-functional communication skills.
• Working knowledge of reliability-centered maintenance and asset management principles.

In this role, you would:

• Lead weekly, monthly and annual maintenance work meetings to review priorities, backlog, and schedule adherence.
• Review and prioritize the maintenance backlog on a weekly basis using SAP. Hold routine backlog management meetings at cadence with area owners.
• Builds and schedules of weekly, monthly and annual maintenance activities.
• Prints and builds work packets for assigned resources.
• Works with stores to ensure all materials are kitted and located for work activities weekly.
• Coordinate and track minor and major planned outage/turnaround activities, including scope, timelines, contractor coordination, and resources
• Helps oversee lockout/tagout procedures, work permits, and safe work practices for scheduled jobs.
• Works with area owners to understand critical priorities within areas of operation to meet the needs of the business.
• Escalate safety-critical or urgent notifications immediately to maintenance and operations leadership.
• Escalate work priorities to the planning group in effort to meet critical needs and dates.
• Monitors monthly maintenance and outage budgets, tracking spends against plan targets.
• Work with site financial and purchasing manager to establish accurate order and material data.
• Ensure maintenance notifications and work requests are properly screened, validated, and prioritized before entering the planning queue.
• Ensure all work orders have proper scope, operations, materials and all order coding is correct before entering the schedule.
• Review maintenance KPIs such as schedule compliance, backlog age, PM completion rates, confirmed technician hours for performance improvement.
• Take on minor areas of work planning responsibilities.
• Designate temporary coverage and maintain continuity of the work process during absences.