Maintenance & Purchasing Coordinator

Post Road Management; Pittsburgh (Allegheny County); On-site; USD 30,000 - 34,000; Full time

Job summary

Post Road Management is seeking a Maintenance Coordinator to handle the administrative side of maintenance across our property portfolio. The role processes purchase orders, manages AppFolio work orders, coordinates vendors, tracks invoices and materials, and maintains accurate maintenance records.

This role works closely with maintenance technicians, community managers, vendors, and accounting to keep repairs, purchases, and projects organized.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support, maintenance coordination, purchasing, or property management preferred.
• Experience using AppFolio or similar property management software strongly preferred.
• Familiarity with purchase orders, invoice processing, and vendor coordination preferred.
• Proficiency with Microsoft Outlook, Excel, Word, and electronic filing systems.
• Strong organizational skills, accuracy, and attention to detail.
• Professional written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and follow through with minimal supervision.

Responsibilities

• Create, process, and track purchase orders.
• Verify purchases include accurate property information, pricing, and documentation.
• Obtain quotes and submit requests for approval.
• Place approved orders for maintenance supplies and equipment.
• Track order confirmations and delivery dates.
• Match invoices to POs and work orders; resolve discrepancies with vendors and accounting.
• Maintain organized purchasing records and monitor expenses against budgets.
• Enter, review, and monitor maintenance work orders in AppFolio.
• Coordinate assignments and scheduling with maintenance leadership.
• Follow up on outstanding work orders and ensure completion details are captured.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Team collaboration

Education

High school diploma

Tools

AppFolio

Outlook

Excel

Word

Job description

Post Road Management is seeking a Maintenance Coordinator to handle the administrative side of maintenance across our property portfolio. The role processes purchase orders, manages AppFolio work orders, coordinates vendors, tracks invoices and materials, and maintains accurate maintenance records.

This role works closely with maintenance technicians, community managers, vendors, and accounting to keep repairs, purchases, and projects organized.