Maintenance Operations & Purchasing Coordinator

Post-Road-Management-2; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

Post-Road-Management-2 is seeking a Maintenance Coordinator to manage administrative tasks supporting maintenance operations across our property portfolio in the Pittsburgh area. You will handle purchase orders, AppFolio work orders, vendor coordination, invoicing, and records management with accuracy and consistency.

The ideal candidate is detail-oriented, proactive, and capable of multitasking while coordinating with maintenance technicians, community managers, vendors, and accounting to keep

Qualifications

• Experience providing administrative support in maintenance coordination or property management.
• Familiarity with purchase orders, invoicing, and vendor coordination.
• Experience using AppFolio or similar property management software.
• Proficiency with MS Office and electronic filing systems.

Responsibilities

• Create, process, and track purchase orders with documentation.
• Enter and manage AppFolio maintenance work orders with accurate details.
• Coordinate vendors, scheduling, and property access for maintenance.
• Prepare maintenance reports and track supplier invoices against PO/work orders.
• Maintain organized maintenance records and provide administrative support to the team.

Skills

Detail-oriented

Proactive

Strong organizational skills

Effective written and verbal comms.

Prioritize tasks & deadlines

Team collaboration

Education

High school diploma or equivalent

Tools

AppFolio or similar PM software

Microsoft Outlook

Excel

Word

Electronic filing systems

Job description

Post-Road-Management-2 is seeking a Maintenance Coordinator to manage administrative tasks supporting maintenance operations across our property portfolio in the Pittsburgh area. You will handle purchase orders, AppFolio work orders, vendor coordination, invoicing, and records management with accuracy and consistency.

The ideal candidate is detail-oriented, proactive, and capable of multitasking while coordinating with maintenance technicians, community managers, vendors, and accounting to keep