Maintenance Project Planning Coordinator

IFF; South Brunswick (NJ); On-site; USD 44,996 - 64,280; Full time

Benefits offered by this job

Global company

Career growth

Job summary

IFF in South Brunswick, NJ is seeking a Maintenance Project Planning Coordinator to ensure maintenance projects are fully planned and ready to execute. You will bridge Engineering, Maintenance, and Stores by preparing work packages, kitting parts, and ensuring crews are set up for success before work begins.

The role focuses on planning, material staging, and job readiness to boost in-house execution, reduce contractor reliance, and improve schedule adherence, safety, and cost control.

Qualifications

• Associate degree in a technical field preferred, or equivalent hands-on maintenance or operations experience.
• 3+ years of experience in manufacturing maintenance, project planning, or related roles.
• Strong understanding of maintenance work execution and job readiness requirements.
• Experience working with maintenance and engineering teams on equipment or facility projects.
• Ability to organize complex work, manage priorities, and keep multiple projects moving.
• Clear communication skills and comfort coordinating across Maintenance, Engineering, Stores, and Operations.
• Detail-oriented mindset with a focus on preparation and execution quality.

Responsibilities

• Create clear job plans with defined scope, steps, labor needs, tools, and safety considerations.
• Coordinate material identification, ordering, and staging so parts are ready before work starts.
• Build and maintain project kits and carts for scheduled maintenance work.
• Coordinate with Engineering to understand project scope and requirements impacting maintenance.
• Coordinate with Maintenance Supervisors to align readiness with labor and schedules.
• Reduce external contractor reliance by improving planning and internal execution capability.
• Ensure work orders and project tasks are created and maintained in SAP PM.
• Support project schedule tracking, status updates, and readiness reviews.
• Identify missing scope, parts, or access issues before work begins and resolve them.
• Capture feedback post-execution to improve future planning and job quality.
• Support continuous improvement in planning, kitting, and execution processes.

Skills

Project coordination

Maintenance planning

Communication

Detail-oriented

Education

Associate degree in a technical field

Tools

SAP Plant Maintenance (SAP PM)

Microsoft Excel

Microsoft Outlook and Teams

Job description

Job Summary

Are you ready to take your skills to the next level and make a real impact?

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products. Crafting unique, technology-enabled flavor designs that define the identity of food and beverage brands, shape trends in flavor building and fuel market success. The Maintenance Project Planning Coordinator role is based onsite in South Brunswick, NJ and supports the execution of maintenance‑led projects and engineering‑supported work. This role focuses on planning, material staging, and job readiness so maintenance teams can efficiently execute project work internally, reducing reliance on contractors. Day shift

This position acts as the bridge between Engineering, Maintenance, and Stores by preparing project work packages, kitting parts and tools, and ensuring maintenance crews are set up for success before work begins.

Where You’ll Make a Difference

As a Maintenance Project Planning Coordinator, you will ensure maintenance project work is fully planned, properly scoped, and ready to execute. Your work will directly improve schedule adherence, job quality, safety, and cost control by enabling maintenance to perform more project work in-house. Planning and preparing maintenance‑led project work, including projects owned by Engineering that require maintenance execution.

• Creating clear job plans with defined scope, steps, labor needs, tools, and safety considerations.
• Coordinating material identification, ordering, and staging so all required parts are kitted and ready before work starts.
• Building and maintaining project kits and carts for scheduled maintenance project work.
• Working closely with Engineering to understand project scope, drawings, and requirements that impact maintenance execution.
• Coordinating with Maintenance Supervisors to align job readiness with available labor and schedules.
• Reducing the need for external contractors by improving planning, material readiness, and internal execution capability.
• Ensuring work orders and project tasks are accurately created and maintained in SAP Plant Maintenance.
• Supporting project schedule tracking, status updates, and readiness reviews.
• Identifying missing scope, parts, tools, or access issues before work begins and resolving them proactively.
• Capturing feedback from maintenance after job execution to improve future planning and job quality.
• Supporting continuous improvement in project planning, kitting, and execution processes.

What Makes You the Right Fit

• Associate degree in a technical field preferred, or equivalent hands‑on maintenance or operations experience.
• 3+ years of experience in manufacturing maintenance, project planning, or related roles.
• Strong understanding of maintenance work execution and job readiness requirements.
• Experience working with maintenance and engineering teams on equipment or facility projects.
• Ability to organize complex work, manage priorities, and keep multiple projects moving.
• Clear communication skills and comfort coordinating across Maintenance, Engineering, Stores, and Operations.
• Detail‑oriented mindset with a focus on preparation and execution quality.

How Would You Stand Out

• SAP Plant Maintenance (SAP PM)
• Microsoft Excel
• Microsoft Outlook and Teams
• Understanding of work orders, job plans, material staging, and maintenance workflow
• Experience planning and kitting maintenance or capital project work.
• Background in maintenance supervision, reliability, or project coordination.
• Familiarity with contractor cost reduction or in‑sourcing initiatives.
• Ability to identify planning gaps that lead to delays, rework, or contractor use and correct them.
• Lean or continuous improvement experience preferred.

Why Choose Us

• Opportunity to grow
• Being part of a multinational company

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more.

Salary Ranges: 44,996.00-64,280.00 USD