Maintenance Project Planning Coordinator

International Flavors & Fragrances Inc.; South Brunswick (NJ); On-site; USD 44,996 - 64,280; Full time

Job summary

International Flavors & Fragrances Inc. in South Brunswick, NJ, seeks a Maintenance Project Planning Coordinator to drive project planning, material readiness, and kit creation for maintenance teams. The role bridges Engineering, Maintenance, and Stores to enable in-house project execution.

The ideal candidate has 3+ years in manufacturing maintenance or planning, plus an associate degree in a technical field. Proficiency in SAP PM, Excel, and teamwork is required.

Qualifications

• Associate degree or technical-equivalent experience.
• 3+ years in manufacturing maintenance or project planning.
• Ability to organize complex work and manage multiple projects.

Responsibilities

• Plan and scope maintenance-led projects, ensuring readiness.
• Coordinate material identification, ordering, and staging.
• Build and maintain project kits and carts.
• Collaborate with Engineering on scope and drawings.
• Coordinate with Maintenance Supervisors on labor and schedules.
• Identify gaps and prevent contractor usage through planning.

Skills

Associate degree in technical field

3+ years experience

Project planning

Communication skills

Detail-oriented

Education

Associate degree in a technical field

Tools

SAP Plant Maintenance

Microsoft Excel

Microsoft Outlook & Teams

Job description

Maintenance Project Planning CoordinatorSkip to main contentThis IFF Career Site uses Google Analytics, as described in our Privacy Statement, for purposes that may include site operation, analytics, enhanced user experience. You may choose to consent or decline to our use of Google Analytics below.#Maintenance Project Planning Coordinator page is loaded## Maintenance Project Planning CoordinatorApplyremote type: On-sitelocations: South Brunswick, NJ, USAtime type: Full timeposted on: Posted Todaytime left to apply: End Date: August 28, 2026 (26 days left to apply)job requisition id: R20038**Job Summary**Are you ready to take your skills to the next level and make a real impact? IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products. Crafting unique, technology-enabled flavor designs that define the identity of food and beverage brands, shape trends in flavor building and fuel market success.The **Maintenance Project Planning Coordinator** role is based onsite in **South Brunswick, NJ** and supports the execution of maintenance-led projects and engineering-supported work. This role focuses on planning, material staging, and job readiness so maintenance teams can efficiently execute project work internally, reducing reliance on contractors. Day shiftThis position acts as the bridge between Engineering, Maintenance, and Stores by preparing project work packages, kitting parts and tools, and ensuring maintenance crews are set up for success before work begins.**1. Where You’ll Make a Difference**As a Maintenance Project Planning Coordinator, you will ensure maintenance project work is fully planned, properly scoped, and ready to execute. Your work will directly improve schedule adherence, job quality, safety, and cost control by enabling maintenance to perform more project work in-housePlanning and preparing maintenance-led project work, including projects owned by Engineering that require maintenance execution. • Creating clear job plans with defined scope, steps, labor needs, tools, and safety considerations. • Coordinating material identification, ordering, and staging so all required parts are kitted and ready before work starts. • Building and maintaining project kits and carts for scheduled maintenance project work. • Working closely with Engineering to understand project scope, drawings, and requirements that impact maintenance execution. • Coordinating with Maintenance Supervisors to align job readiness with available labor and schedules. • Reducing the need for external contractors by improving planning, material readiness, and internal execution capability. • Ensuring work orders and project tasks are accurately created and maintained in SAP Plant Maintenance. • Supporting project schedule tracking, status updates, and readiness reviews. • Identifying missing scope, parts, tools, or access issues before work begins and resolving them proactively. • Capturing feedback from maintenance after job execution to improve future planning and job quality. • Supporting continuous improvement in project planning, kitting, and execution processes.**2. What Makes You the Right Fit** • Associate degree in a technical field preferred, or equivalent hands-on maintenance or operations experience. • 3+ years of experience in manufacturing maintenance, project planning, or related roles. • Strong understanding of maintenance work execution and job readiness requirements. • Experience working with maintenance and engineering teams on equipment or facility projects. • Ability to organize complex work, manage priorities, and keep multiple projects moving. • Clear communication skills and comfort coordinating across Maintenance, Engineering, Stores, and Operations. • Detail-oriented mindset with a focus on preparation and execution quality.**3. How Would You Stand Out?** • SAP Plant Maintenance (SAP PM) • Microsoft Excel • Microsoft Outlook and Teams • Understanding of work orders, job plans, material staging, and maintenance workflow • Experience planning and kitting maintenance or capital project work. • Background in maintenance supervision, reliability, or project coordination. • Familiarity with contractor cost reduction or in-sourcing initiatives. • Ability to identify planning gaps that lead to delays, rework, or contractor use and correct them. • Lean or continuous improvement experience preferred.## 4. Why Choose Us?* Opportunity to grow* Being part of a multinational companyWe are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.Visit IFF.com/careers/workplace-diversity-and-inclusion to learn moreSalary Ranges:44,996.00ᅠ-ᅠ64,280.00ᅠUSD