Maintenance Project Planner: In-House Execution

International Flavors and Fragrances; South Brunswick (NJ); On-site; USD 45,000 - 64,000; Full time

Job summary

International Flavors and Fragrances (IFF) is seeking a Maintenance Project Planning Coordinator to join our onsite team in South Brunswick, NJ. You will plan and prepare maintenance-led projects, assemble kits, and coordinate with Engineering, Maintenance, Stores, and Operations to ensure readiness and successful execution.

The role focuses on reducing contractor reliance by strengthening internal planning, improving material staging, and ensuring work packages are complete before execution.

Qualifications

• Associate degree in a technical field preferred, or equivalent hands-on maintenance or operations experience.
• 3+ years of experience in manufacturing maintenance, project planning, or related roles.
• Strong understanding of maintenance work execution and job readiness requirements.
• Experience working with maintenance and engineering teams on equipment or facility projects.
• Ability to organize complex work, manage priorities, and keep multiple projects moving.
• Clear communication skills and comfort coordinating across Maintenance, Engineering, Stores, and Operations.
• Detail-oriented mindset with a focus on preparation and execution quality.

Responsibilities

• Plan and prepare maintenance-led project work, including projects owned by Engineering that require maintenance execution.
• Create clear job plans with defined scope, steps, labor needs, tools, and safety considerations.
• Coordinate material identification, ordering, and staging so all required parts are kitted and ready before work starts.
• Build and maintain project kits and carts for scheduled maintenance project work.
• Work closely with Engineering to understand project scope, drawings, and requirements that impact maintenance execution.
• Coordinate with Maintenance Supervisors to align job readiness with available labor and schedules.
• Reduce the need for external contractors by improving planning, material readiness, and internal execution capability.
• Ensure work orders and project tasks are accurately created and maintained in SAP Plant Maintenance.
• Support project schedule tracking, status updates, and readiness reviews.
• Identify missing scope, parts, tools, or access issues before work begins and resolve them proactively.
• Capture feedback from maintenance after job execution to improve future planning and job quality.
• Support continuous improvement in project planning, kitting, and execution processes.

Skills

Communication skills

Project coordination

Attention to detail

Organization of complex work

Education

Associate degree in a technical field

Tools

SAP Plant Maintenance (SAP PM)

Microsoft Excel

Microsoft Outlook and Teams

Job description

International Flavors and Fragrances (IFF) is seeking a Maintenance Project Planning Coordinator to join our onsite team in South Brunswick, NJ. You will plan and prepare maintenance-led projects, assemble kits, and coordinate with Engineering, Maintenance, Stores, and Operations to ensure readiness and successful execution.

The role focuses on reducing contractor reliance by strengthening internal planning, improving material staging, and ensuring work packages are complete before execution.