Maintenance Planning & Engineering Compliance Coordinator

Scientific Protein Laboratories; Waunakee (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental and Vision on Day 1

Life and AD&D Insurance

Short and Long-term Disability

401k

Paid vacation and holidays

Employee Assistance Program

Team-oriented environment

Job summary

Scientific Protein Laboratories in Waunakee, Wisconsin, just outside Madison, is seeking a Maintenance Planning & Engineering Compliance Coordinator. This role focuses on planning, scheduling, and coordinating maintenance activities while administering engineering compliance for the Engineering & Maintenance department.

Under minimal supervision, you will manage the master schedule, CMMS, backlog, change controls, ECNs, CAPAs, deviations, KPI reporting, and parts readiness to maximize

Qualifications

• Bachelor's degree or higher preferred in a related field.
• Experience with maintenance planning and regulatory/compliance processes is desirable.
• Strong understanding of CMMS and maintenance workflow management.

Responsibilities

• Maintain the master schedule for corrective, preventive, predictive, shutdown, and project work orders.
• Develop weekly and monthly maintenance schedules with maintenance supervisors and manufacturing.
• Maintain CMMS including work order creation, planning, labor reporting, PM generation, and equipment records.
• Manage maintenance backlog, prioritize work, stage jobs, and ensure materials and permits are available before execution.
• Coordinate with storeroom and procurement to ensure parts, kits, and contractor resources are available for planned work.
• Administer department change controls and ECNs including routing, tracking with closure rate, follow-up, and documentation.
• Coordinate deviations and CAPAs by engaging SMEs, tracking timelines, and ensuring documentation is complete with on-time closure.
• Develop PM job plans, bills of material, spare parts lists, and documentation for new and existing equipment.
• Participate in maintenance, production, engineering, and QA planning meetings to optimize schedules.
• Coordinate contractor access, facility testing, and outside service activities.
• Maintain the mechanic training matrix, identifying potential learning and certification opportunities while updating the skill set when completing trainings.
• Support continuous improvement initiatives.
• Assist with department administrative activities as assigned.

Skills

Maintenance planning

CMMS planning

Schedule optimization

Change controls

CAPA tracking

KPI reporting

Contractor coordination

Regulatory compliance

Equipment reliability

Education

Bachelor's Degree or above in a related field

High School Diploma or GED

Tools

CMMS

Job description

JOB SUMMARYJoin our team at Scientific Protein Laboratories (SPL), a world leader in biosourced pharmaceuticals, located just outside of Madison, Wisconsin in Waunakee! SPL is an innovative biopharmaceutical leader with unique products and services supporting the pharmaceutical industry globally. For over 40 years, SPL specializes in the development and cGMP compliant manufacturing of Active Pharmaceutical Ingredients (APIs). SPL has an exciting opportunity to join the team as a Maintenance Planning & Engineering Compliance Coordinator.Under minimal supervision, this position is responsible for planning, scheduling, and coordinating maintenance activities while administering engineering compliance processes for the Engineering & Maintenance department. The role manages maintenance work flow, CMMS planning, backlog prioritization, change controls, ECNs, CAPAs, deviations, KPI reporting, contractor coordination, and parts readiness to maximize workforce productivity, regulatory compliance, and equipment reliability. The position reports to the Senior Manager of Asset Reliability & Engineering Compliance and partners closely with Maintenance Supervisors, Manufacturing, Quality, Engineering, and Procurement.Responsibilities include:Maintain the master schedule for corrective, preventive, predictive, shutdown, and project work orders.Develop weekly and monthly maintenance schedules with maintenance supervisors and manufacturing.Maintain CMMS including work order creation, planning, labor reporting, PM generation, and equipment record.Maintain schedule compliance along with work order backlog age and trend.Manage maintenance backlog, prioritize work, stage jobs, and ensure materials and permits are available before execution.Coordinate with storeroom and procurement to ensure parts, kits, and contractor resources are available for planned work.Administer department change controls and ECNs including routing, tracking with closure rate, follow-up, and documentation.Coordinate deviations and CAPAs by engaging SMEs, tracking timelines, and ensuring documentation is complete with on-time closure.Develop PM job plans, bills of material, spare parts lists, and documentation for new and existing equipment.Participate in maintenance, production, engineering, and QA planning meetings to optimize schedules.Coordinate contractor access, facility testing, and outside service activities.Maintains the mechanic training matrix, identifying potential learning and certification opportunities while updating the skill set when completing trainings.Support continuous improvement initiatives.Assist with department administrative activities as assigned.Perform other duties as assigned.Job Requirements and Qualifications:Education: High School Diploma or G.E.D. required, Bachelor’s Degree or above in applicable field preferredExperience: 1 plus years of experience required, 2 plus years of experience preferredWHY JOIN SPL?Our employees are our success! We recruit motivated people, recognize their contributions, and support their development to reach their full potential.Perks include: competitive compensation; excellent benefits package - including Medical, Dental and Vision on Day 1; Life and AD&D Insurance, and Short and Long-term Disability; Health and Flexible Saving Account options; Employee Assistance Program, generous vacation; paid Holidays; 401k; advancement opportunities; team-oriented environment; community involvement; company events and more!SPL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law.