Maintenance Planning and Engineering Compliance Coordinator

Torrey Holistics; Waunakee (WI); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical on Day 1

Dental on Day 1

Vision on Day 1

Life Insurance

AD&D Insurance

Short/Long-term Disability

Health Savings Account

Employee Assistance Program

Vacation

Paid Holidays

401k

Advancement opportunities

Team-oriented environment

Community involvement

Company events

Job summary

Scientific Protein Laboratories (SPL) in Waunakee, WI near Madison, is seeking a Maintenance Planning & Engineering Compliance Coordinator to plan, schedule, and coordinate maintenance activities while administering engineering compliance processes.

You will manage CMMS work orders, backlog, change controls (ECNs), CAPAs, deviations, and KPI reporting; coordinate parts, contractors, and training; and participate in cross-functional planning with Manufacturing, Quality, Engineering, and

Qualifications

• Education: High School Diploma or GED required; Bachelor’s degree preferred.
• Experience: 1+ years required; 2+ years preferred.

Responsibilities

• Maintain the master schedule for corrective, preventive, predictive, shutdown, and project work orders.
• Develop weekly and monthly maintenance schedules with maintenance supervisors and manufacturing.
• Maintain CMMS including work order creation, labor reporting, PM generation, and equipment records.
• Maintain schedule compliance and backlog age/trends.
• Prioritize backlog, stage jobs, and ensure materials/permits are available before execution.
• Coordinate parts, kits, and contractor resources with storeroom and procurement.
• Administer change controls and ECNs with routing, tracking, and closure.
• Coordinate deviations and CAPAs with SMEs and ensure on-time closure.
• Develop PM job plans, bills of material, and spare parts lists for equipment.
• Participate in planning meetings with maintenance, production, engineering, QA.
• Coordinate contractor access, facility testing, and outside services.
• Maintain training matrix and identify certification opportunities.
• Support continuous improvement initiatives.
• Assist with department administrative activities.

Skills

Scheduling

Backlog management

KPI reporting

Regulatory compliance

Contractor coordination

Cross-functional collaboration

Problem solving

Education

Bachelor’s degree or above in applicable field

Tools

CMMS

ECNs

CAPAs

Job description

JOB SUMMARYJoin our team at Scientific Protein Laboratories (SPL), a world leader in biosourced pharmaceuticals, located just outside of Madison, Wisconsin in Waunakee! SPL is an innovative biopharmaceutical leader with unique products and services supporting the pharmaceutical industry globally. For over 40 years, SPL specializes in the development and cGMP compliant manufacturing of Active Pharmaceutical Ingredients (APIs).SPL has an exciting opportunity to join the team as a Maintenance Planning & Engineering Compliance Coordinator.This position is responsible for planning, scheduling, and coordinating maintenance activities while administering engineering compliance processes for the Engineering & Maintenance department. The role manages maintenance work flow, CMMS planning, backlog prioritization, change controls, ECNs, CAPAs, deviations, KPI reporting, contractor coordination, and parts readiness to maximize workforce productivity, regulatory compliance, and equipment reliability. The position reports to the Senior Manager of Asset Reliability & Engineering Compliance and partners closely with Maintenance Supervisors, Manufacturing, Quality, Engineering, and Procurement.Responsibilities include:Maintain the master schedule for corrective, preventive, predictive, shutdown, and project work orders.Develop weekly and monthly maintenance schedules with maintenance supervisors and manufacturing.Maintain CMMS including work order creation, planning, labor reporting, PM generation, and equipment record.Maintain schedule compliance along with work order backlog age and trend.Manage maintenance backlog, prioritize work, stage jobs, and ensure materials and permits are available before execution.Coordinate with storeroom and procurement to ensure parts, kits, and contractor resources are available for planned work.Administer department change controls and ECNs including routing, tracking with closure rate, follow-up, and documentation.Coordinate deviations and CAPAs by engaging SMEs, tracking timelines, and ensuring documentation is complete with on-time closure.Develop PM job plans, bills of material, spare parts lists, and documentation for new and existing equipment.Participate in maintenance, production, engineering, and QA planning meetings to optimize schedules.Coordinate contractor access, facility testing, and outside service activities.Maintains the mechanic training matrix, identifying potential learning and certification opportunities while updating the skill set when completing trainings.Support continuous improvement initiatives.Assist with department administrative activities as assigned.Perform other duties as assigned.| || |Job Requirements and Qualifications:Education: High School Diploma or G.E.D. requiredBachelor’s Degree or above in applicable field preferredExperience: 1 plus years of experience required, 2 plus years of experience preferredWHY JOIN SPL?Our employees are our success! We recruit motivated people, recognize their contributions, and support their development to reach their full potential.Perks include: competitive compensation; excellent benefits package - including Medical, Dental and Vision on Day 1; Life and AD&D Insurance, and Short and Long-term Disability; Health and Flexible Saving Account options; Employee Assistance Program, generous vacation; paid Holidays; 401k; advancement opportunities; team-oriented environment; community involvement; company events and more!SPL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law.You should be proficient in:CMMSMaintenancemaintenance technicianmetrologyQMSGMPMachines & technologies you'll use:maintenancemaintenance planning