Maintenance Planner Specialist

H-E-B; San Antonio (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

H-E-B is seeking a Maintenance Planner Specialist to plan, schedule, and coordinate resources for maintenance across our facilities. You will support reliability and process improvements while ensuring safety and compliance.

You will analyze equipment history, lead weekly scheduling meetings, and maintain PM/CM procedures. The role requires strong communication, problem-solving, and collaboration with operations and maintenance teams.

Qualifications

• 5+ years of hands-on maintenance experience.
• Experience with CMMS (EAM preferred).
• Strong knowledge of plant systems, equipment, and maintenance jobs.

Responsibilities

• Plans, schedules, and coordinates manpower resources, parts, materials, and equipment access for maintenance.
• Provides planning support to ensure reliability and optimized maintenance processes.
• Communicates with maintenance and operations, approving or rejecting work requests with leaders.
• Organizes planned shutdowns and coordinates equipment availability for maintenance.
• Reviews equipment history and maintenance trends; identifies recurring problems and suggests improvements.
• Prioritizes routine maintenance and publishes daily/weekly priority lists.
• Leads weekly maintenance scheduling meetings.
• Analyzes technical data and OEM guidelines for component replacement planning.
• Maintains preventative maintenance specifications, procedures, and SOPs; tracks completion rates.
• Develops reference systems and an organized equipment documentation library.
• Prepares daily Maintenance Scorecard for facility meetings.
• Trains maintenance techs on work order quality and maintenance management basics.
• Performs Maintenance Supervisor duties as needed.

Skills

Industrial maintenance

Maintenance planning

CMMS / EAM

Analytical thinking

MS Office

Education

Related degree or formal training

Tools

CMMS / EAM software

Job description

Responsibilities

Job Summary: As a Maintenance Planner Specialist, you'll plan, schedule, and coordinate manpower resources, parts, materials, and equipment access to support maintenance functions. You'll provide planning support to ensure reliability of equipment and processes, including optimizing maintenance processes, satisfying all safety concerns, and providing short- and long-range planning perspective that takes into consideration People, the facility, equipment, and supplies.

Key Responsibilities & Essential Functions

• Manages / fosters parts lifecycle / longevity practices to positively impact Total Cost of Ownership (TCO); runs related reports; identifies capital requirements and end-of-life equipment
• Assists in setting / implementing asset management program and strategy
• Ensures coordination and timely communication between maintenance and operations functions; approves / rejects work requests in collaboration with originator, production leaders, and maintenance leaders
• Organizes planned shutdown events with Technology Leader, Shift Leads, Asset Management, Ops Leaders, and affected parties; coordinates with Operations Leaders on equipment scheduling / availability for maintenance
• Manages work order backlog report; reviews equipment history for maintenance trends; identifies recurring maintenance problems; recommends improvements to maintenance program
• Prioritizes timing of routine maintenance; recommends schedules to maintenance Leader and affected teams to ensure availability for scheduled maintenance; publishes daily / weekly maintenance priority planned work lists
• Leads weekly maintenance scheduling meeting with Shift Leads
• Reviews / analyzes technical data and OEM guidelines to propose and schedule component replacement
• Collaborates with maintenance leaders to create, maintain, revise preventative maintenance specifications, corrective procedures, and SOPs; tracks PM / CM completion rates against target metrics
• Develops reference systems (including planned job packages for recurring jobs) and an organized equipment documentation library
• Prepares daily Maintenance Scorecard for facility meetings
• Trains maintenance techs on work order quality / performance and maintenance management fundamentals
• Spot-audits maintenance work order quality / performance
• Performs Maintenance Supervisor duties as needed

The responsibilities and essential functions outlined above describe the general nature and level of work assigned to this position. This is not an exhaustive list of all duties, responsibilities, and skills required. Duties and responsibilities may be modified at any time based on business needs. Employees may be required to perform other job-related tasks as requested by their supervisor, subject to reasonable accommodations.

Qualifications & Key Requirements:

• 5+ years of hands-on maintenance experience - Required
• Experience working with CMMS (EAM preferred) - Preferred

Knowledge/Skills/Abilities

• Strong knowledge of industrial maintenance, tools, and techniques - Required
• Comprehensive understanding of all assigned Plant systems / technology and maintenance jobs, and equipment reliability - Required
• Clear understanding of maintenance planning activities and strategies - Required
• Strong verbal / written communication skills - Required
• Strong collaboration and interpersonal skills - Required
• Strong computer skills; proficiency in MS Office applications and EAM - Required
• Ability to approach problems analytically - Required
• Ability to manage multiple priorities and shift focus between tasks / projects - Required
• Ability to work independently; initiative; self-motivation - Required

Education

• A related degree or comparable formal training, certification, or work experience - Required

Physical Demands & Working Conditions:

• Work extended hours
• Travel by car or plane with overnight stays
• Regularly lift up to 50 lbs; occasionally lift 50 lbs or more
• Maneuver through the facility and perform the functions of the job, with or without accommodation (standing, stooping, bending, etc.)
• Work in wet, cold, or hot environments where temperatures may range from 30 to 100 degrees F depending on work location

The work environment characteristics described here are representative of those a Partner encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Last revised: 8/1/2018