Maintenance Planner

USF; Auburn Hills (MI); On-site; USD 70,000 - 90,000; Full time

Job summary

USF is seeking a Maintenance Planner to develop short- and long-term maintenance schedules, review work orders, and assemble job plans with materials, permits, and safety considerations.

The role requires coordinating with maintenance leadership, operations, and purchasing to ensure accurate planning and timely execution while driving safety and compliance across the plant.

Qualifications

• 3–5 years in industrial maintenance with planning/scheduling exposure.
• Experience with CMMS/EAM systems such as SAP, Maximo or Fiix.
• Strong knowledge of preventive and predictive maintenance practices.
• Ability to read manuals, drawings, schematics and P&IDs.
• Experience planning work including labor, materials, tools, permits, and safety.

Responsibilities

• Update PMs with maintenance technicians to improve issue identification and reduce downtime.
• Identify work orders needing formal planning and determine field checks or steps.
• Review service requirements, material needs, and permit requirements.
• Coordinate with purchasing to enter material requests and track parts.
• Create weekly maintenance schedules and align with operations on top priorities.
• Lead safety culture and ensure regulatory compliance for hourly staff.
• Track PM compliance and schedule adherence, reporting weekly results.

Skills

Maintenance planning

CMMS/EAM experience

PM optimization

Technical documentation

Microsoft Excel

Communication skills

Safety compliance

Tools

SAP

Maximo

Fiix

MP2

Parts+

Job description

Diversity is an integral part of our corporate culture and success at USF. We welcome all individuals.

Summary:

The Maintenance Planner is responsible for working with maintenance leadership and operational scheduling, to develop short- and long-term maintenance schedules outlining what maintenance work will be done at the facility. They will also review all work orders in Parts+ that require planning, decide whether a field check is required, and assemble a job plan that includes any specialty service needs, a bill of materials and all necessary permits. In addition, the Maintenance Planner is responsible for reviewing job estimates versus actual and adjusting as needed to plan the job. This position will also lead safety and environmental compliance for the hourly maintenance staff.

Essential Duties and Responsibilities:

• Update PM’s in coordination with Maintenance Technicians to ensure they are accurate and provide the highest probability of identifying issues and preventing unplanned downtime
• Identify all work orders that require formal planning.
  • Decide if a field check is required.
  • Field check when necessary.
  • Retrieves the existing plan if available or identifies the job steps and sequence for those work orders that do not have an existing Job Plan.
• Reviews the work orders to identify any special service requirements.
• Reviews the work orders to identify and material requirements.
  • Works with purchasing department and enters material requests
• Identify the work orders that require permits.
• Review the work orders to identify repeating task opportunities, consolidates them and enters them into Parts+ as a task.
• Reviews all work orders and lists them in either the schedule or the planned backlog.
• Review all job plans for accuracy and adjusts as needed.
• Assist Maintenance Manager and Maintenance Supervisor in prioritizing Maintenance work.
• Create a weekly Maintenance work schedule
• Align with operations managers, maintenance & facilities manager, and maintenance supervisor on the weekly top priorities.
• Conduct “After” PM feedback on discoveries found during PM and corrective WO’s generated
• Ensure that Scheduled WO’s, OEM PM’s are properly kitted.
• Update Asset information in Parts+ as needed.
• Track and report PM compliance
• Track and report weekly schedule compliance
• Embrace safety culture and drive to zero injuries within the plant.
• Ensure compliance within the plant for all applicable laws, regulations, and safety policies.
• Lead by example in driving safety performance.
• Ensure safety work orders receive parts and are scheduled in timely manner
• Actively participate in personal safety performance measures.
• Other duties as assigned

Qualifications:

Candidates need not necessarily posses all the following qualifications but will be considered based on the following:

• Minimum 3–5 years of industrial maintenance experience in a manufacturing environment, preferably with experience in maintenance planning, scheduling, reliability, or supervision.
• Experience with CMMS/EAM systems such as Parts+, SAP, Maximo, Fiix, MP2, or similar computerized maintenance management software.
• Strong knowledge of preventive and predictive maintenance practices, including PM optimization, job planning, and work order management.
• Ability to read and interpret technical documentation, including equipment manuals, mechanical drawings, electrical schematics, P&IDs, and OEM specifications.
• Experience planning maintenance work for industrial equipment, including identifying labor, materials, tools, permits, contractors, and safety requirements.
• Working knowledge of maintenance storeroom and spare parts management, including material requisitioning, kitting, and coordination with purchasing departments.
• Strong organizational and time management skills with the ability to manage multiple priorities, schedules, and deadlines in a fast-paced manufacturing environment.
• Excellent communication and collaboration skills with the ability to coordinate effectively between maintenance, operations, engineering, purchasing, and safety teams.
• Commitment to workplace safety and regulatory compliance, including knowledge of LOTO, confined space, hot work permits, and other industrial safety practices.
• Proficiency in Microsoft Office applications, especially Excel for tracking KPIs such as PM compliance, schedule compliance, backlog management, and maintenance reporting.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move more than 100 pounds.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These conditions include:

• While performing the duties of the job, the employee is regularly exposed to moving mechanical parts, fumes or airborne particles, and risk of electrical shock. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; toxic or caustic chemicals; outside weather conditions; extreme cold, extreme heat; explosives, and vibration. The noise level in the work environment is usually loud.