Maintenance Planner & Reliability Coordinator

Baerlocher Group; Cincinnati (OH); On-site; USD 80,000 - 90,000; Full time

Job summary

Baerlocher Group in Cincinnati, OH, is looking for a Maintenance Planner & Reliability Coordinator to drive proactive maintenance planning and manage spare parts inventory.

This role is crucial in transitioning to a structured maintenance program, requiring strong organizational and communication skills along with experience in CMMS platforms. A degree in a related field and 3+ years of relevant experience are preferred.

The position offers a competitive salary range of $80,000 to $90,000 annually.

Qualifications

• 3+ years of maintenance planning, CMMS administration, maintenance coordination or industrial maintenance experience preferred.
• Experience in manufacturing, chemical, industrial or process operations environments is preferred.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Update and maintain preventative maintenance schedules across the facility.
• Maintain accurate and organized asset, spare parts, PM, and work order information.
• Coordinate spare parts ordering and replenishment activities.
• Support maintenance process standardization and continuous improvement efforts.

Skills

Organizational skills

Communication skills

Planning skills

Attention to detail

Proficiency with Microsoft Excel

Education

Associate's or Bachelor's degree in Maintenance, Engineering, Industrial Technology, Operations or related field

Tools

MaintainX

SAP PM

Maximo

Job description

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Maintenance Planner & Reliability Coordinator

Full Time Regular Professional Cincinnati, OH, US

8 days ago Requisition ID: 1169

Salary Range: $80,000.00 To $90,000.00 Annually

Position Summary

The Maintenance Planner & Reliability Coordinator is responsible for driving proactive maintenance planning, CMMS administration, preventative maintenance coordination, spare parts management, and contractor coordination. This role plays a critical part in transitioning the organization from reactive maintenance practices to a structured, reliability-focused maintenance program.

The position serves as a key owner of the company's new CMMS platform and is responsible for maintaining accurate maintenance data, asset records, preventative maintenance schedules, and spare parts information. Success in this role requires a highly organized, detail-oriented individual who can effectively coordinate maintenance activities across internal teams, vendors, and contractors while supporting long-term equipment reliability and operational readiness.

Key Responsibilities

Maintenance Planning & Scheduling

• Update and maintain preventative maintenance schedules across the facility
• Schedule maintenance activities to reduce reactive downtime and emergency work
• Coordinate maintenance activities with scheduling to minimize production disruption
• Ensure maintenance work orders are properly prioritized, scheduled, and completed
• Support shutdown planning and maintenance scheduling activities

CMMS Administration

• Maintain accurate and organized asset, spare parts, PM, and work order information
• Ensure CMMS data integrity, consistency, and standardization
• Support development and continuous improvement of maintenance procedures
• Generate maintenance reports and support KPI tracking
• Drive accountability and consistency in CMMS usage

Reliability & Preventative Maintenance

• Support reliability initiatives through proactive maintenance planning
• Coordinate PM frequencies, procedures, and standardization efforts
• Track PM compliance and overdue maintenance activities
• Support failure analysis and continuous improvement initiatives
• Assist with long-term equipment reliability planning

Spare Parts Management

• Maintain accurate spare parts inventory records in the system and physically
• Coordinate spare parts ordering and replenishment activities
• Monitor critical spare inventory levels to prevent downtime risks
• Support inventory audits, cycle counts, and inventory standardization efforts
• Coordinate vendors, contractors, and service providers to ensure work is properly planned and executed
• Support contractor scheduling, work scope alignment, and completion follow-up
• Maintain effective communication between contractors, Maintenance, Operations, Engineering, and Supply Chain
• Build strong working relationships with external service providers

Process Improvement & Coordination

• Support maintenance process standardization and continuous improvement efforts
• Help improve maintenance KPI visibility and reporting
• Assist in developing scalable maintenance planning and scheduling processes
• Collaborate with Operations, Engineering, Supply Chain, and leadership teams to align maintenance priorities

Qualifications

• Associate's or Bachelor's degree in Maintenance, Engineering, Industrial Technology, Operations, or related field preferred
• 3+ years of maintenance planning, CMMS administration, maintenance coordination, or industrial maintenance experience preferred
• Experience in manufacturing, chemical, industrial, or process operations environments preferred
• Experience using MaintainX, SAP PM, Maximo, or similar CMMS platforms
• Strong organizational, communication, and planning skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with Microsoft Excel and reporting tools preferred