Maintenance Planner

VIVA USA Inc; Waterloo (IA); On-site; USD 60,000 - 78,000; Full time

Job summary

VIVA USA Inc. is seeking a Maintenance Planner for our Waterloo, IA facility. This onsite role will plan, schedule and coordinate preventive, predictive and corrective maintenance for production equipment and facilities.

You will work with maintenance, operations and engineering to ensure safe, reliable and cost-efficient maintenance execution. The ideal candidate has 1-3 years in maintenance planning, experience with maintenance management systems (SAP preferred), and strong skills in MS

Qualifications

• 1–3 years in maintenance planning or related field.
• Experience using maintenance management systems (SAP preferred).
• Proficient with MS Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of manufacturing equipment and facility systems.

Responsibilities

• Plan, schedule, and coordinate preventive, predictive, and corrective maintenance activities.
• Collaborate with maintenance, operations, and engineering to improve reliability and uptime.
• Receive and prioritize work requests based on impact, safety, and production needs.
• Develop detailed work plans including labor, parts, tools, and instructions.
• Identify suppliers, obtain quotations, and create purchase orders for parts and services.
• Manage maintenance inventory and support cost reduction initiatives.
• Maintain maintenance records in the CMMS and ensure regulatory compliance.
• Support shutdown planning and related projects as required.

Skills

Maintenance planning

Preventive maintenance

Reliability concepts

Organization

Problem solving

Education

Associate's or Bachelor's degree in Engineering/Industrial Technology

Tools

SAP

Microsoft Office

Job description

Fully onsite; candidate must be comfortable with factory environment and occasional intra-facility travel.

Maintenance Planner

Major Purpose

The Maintenance Planner is responsible for planning, scheduling, and coordinating corrective and preventive maintenance activities for production equipment, facilities, and supporting infrastructure. This role works closely with maintenance personnel, operations, engineering, and suppliers to ensure maintenance work is prioritized, properly planned, and executed safely and efficiently. The Maintenance Planner is also responsible for procuring materials and services required to support maintenance activities and improve equipment reliability.

Major Duties

• Plan, schedule, and coordinate preventive, predictive, and corrective maintenance activities for manufacturing equipment and facility assets.
• Partner with maintenance, operations, engineering, and other functional groups to support equipment reliability, uptime, and continuous improvement initiatives.
• Receive and prioritize maintenance work requests based on business impact, safety, production requirements, and resource availability.
• Develop detailed work plans that include labor requirements, parts, tools, materials, permits, and job instructions needed for successful execution.
• Identify suppliers, obtain quotations, and create purchase orders for repair parts, spare parts, materials, and maintenance-related services.
• Manage maintenance inventory by monitoring crib and self-help stock levels, tracking usage, and supporting cost reduction initiatives.
• Coordinate the development, review, and continuous improvement of preventive maintenance programs to improve equipment performance and reliability.
• Maintain accurate maintenance records, equipment data, and planning documentation within the maintenance management system.
• Ensure maintenance activities support and comply with applicable safety, environmental, OSHA, and ANSI requirements.
• Support maintenance-related projects, shutdown planning, as required.

Technical Skills & Knowledge

• Proficiency with computer systems and maintenance management software; SAP experience preferred.
• Working knowledge of mechanical, hydraulic, electrical, pneumatic, or automated manufacturing systems.
• Understanding of maintenance planning and scheduling principles, reliability concepts, and preventive maintenance strategies.
• Knowledge of manufacturing operations & facility systems
• Strong organizational, communication, and problem-solving skills.

Relevant Experience

• 1-3 years of experience in maintenance planning, maintenance operations, manufacturing, industrial maintenance, or a related field.
• Experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience working with maintenance management systems (SAP preferred).
• Exposure to industrial equipment, facility systems, or manufacturing processes involving mechanical, electrical, hydraulic, or automation technologies.

Preferred Qualifications

• Associate's or Bachelor's degree in Engineering, Industrial Technology, Maintenance Management, Manufacturing Technology, or a related field; or equivalent combination of education and experience.
• Experience supporting preventive maintenance programs and spare parts management.
• Experience coordinating work with skilled trades personnel in a manufacturing environment.

Notes

• Shift: 1st shift (7 am to 3:30 pm). Periodic off-shift hours may be required as needed depending on projects. OT hours will be possible (either during regular shift or weekend work).

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status