Maintenance Planner

FFWSE; United States; Remote; USD 84,000 - 122,000; Full time

Job summary

An established industry player seeks a Maintenance Planner to join their innovative team. This full-time remote role focuses on planning and scheduling maintenance activities, ensuring compliance with safety standards, and optimizing maintenance strategies. The ideal candidate will thrive in a collaborative environment, leveraging their skills in maintenance planning and management to enhance operational efficiency. With a commitment to employee growth and well-being, this firm offers an exciting opportunity for career advancement and a comprehensive benefits package, including health insurance and a generous PTO policy. If you're ready to make a significant impact in a dynamic industry, this role is for you.

Benefits

Comprehensive Health Insurance

Annual Bonus Structure

Paid Time Off (PTO)

Retirement Contributions

Technology Allowance

Learning & Development

Career Advancement Pathways

Wellbeing Program

Annual Retreats

Recognition & Awards

Qualifications

• Expertise in developing maintenance strategies for mechanical and electrical assets.
• Strong ability to manage work orders and ensure compliance with safety standards.
• Proficient in using CMMS for tracking maintenance activities.

Responsibilities

• Plan and schedule maintenance activities efficiently and effectively.
• Coordinate with teams to ensure timely completion of maintenance work.
• Maintain accurate records and ensure compliance with regulations.

Skills

Maintenance Planning

Equipment Maintenance

Supervisory Skills

Organizational Skills

Problem-Solving

Communication Skills

Teamwork Skills

Independent Work

Education

Bachelor's degree in Engineering

Maintenance Management

Tools

Computerized Maintenance Management Systems (CMMS)

VPN Access

Licensed Software

Job description

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Direct message the job poster from FFWSE

Fratessa Forbes Wong Structural Engineers (FFWSE) is a distinguished, Oakland-based structural engineering consultancy firm with a national reputation for design integrity, technical excellence, and long-term project sustainability. FFWSE specializes in advanced structural systems for commercial, residential, and public infrastructure projects. With over two decades of multi-sector experience, our firm integrates engineering discipline with cutting-edge tools to ensure our work stands as a benchmark for durability, code compliance, and architectural harmony.

Role Description

This is a full-time remote role for a Maintenance Planner. The Maintenance Planner will be responsible for planning and scheduling maintenance activities, coordinating with maintenance and operations teams, creating maintenance work orders, tracking and reporting on maintenance activities, and ensuring that all planned maintenance is carried out efficiently and effectively. The role also involves maintaining accurate records of maintenance activities and ensuring compliance with safety and regulatory standards.

Responsibilities

Each duty is central to performance expectations and shall be carried out with exacting attention to detail, consistent documentation, and adherence to industry best practices:

1. Maintenance Strategy Development

• Design, document, and refine preventative and predictive maintenance strategies for mechanical, electrical, and structural assets.
• Ensure strategies comply with industry regulations, OEM specifications, and internal performance benchmarks.

2. Work Order Planning and Scheduling

• Translate work requests into actionable work orders with explicit task instructions, time estimates, material requirements, tools, permits, and safety procedures.
• Assign maintenance work packages to appropriate internal teams or contractors based on skillsets and availability.

3. CMMS Management

• Administer and update Computerized Maintenance Management Systems (CMMS) including asset data, job plans, historical records, failure codes, and performance metrics.
• Analyze system data to optimize work order closure rates, backlog reduction, and KPI reporting.

4. Inventory and Procurement Coordination

• Collaborate with procurement to ensure availability of materials, spares, and consumables aligned with planned work.
• Maintain minimum inventory thresholds and support cost-control initiatives.

5. Compliance and Documentation

• Ensure all maintenance activities adhere to environmental, safety, and operational compliance frameworks.
• Maintain detailed records of inspections, permits, licenses, and statutory obligations.

6. Cross-Functional Communication

• Serve as the single point of contact for planning between Operations, Engineering, Health & Safety, and third-party contractors.
• Facilitate daily, weekly, and monthly planning meetings to align stakeholders and resources.
• Evaluate planning effectiveness through audit trails, feedback loops, and root cause analysis.
• Recommend and implement improvements to reliability, planning cycle times, and team performance.

Qualifications

• Skills in Maintenance Planning and Planning
• Experience in Equipment Maintenance and Maintenance Management
• Proven Supervisory Skills
• Excellent organizational and record-keeping skills
• Strong problem-solving and decision-making abilities
• Effective communication and teamwork skills
• Ability to work independently and remotely
• Bachelor's degree in Engineering, Maintenance Management, or related field
• Position Title: Maintenance Planner (Remote)
• Employment Type: Full-Time, Permanent, Exempt
• Location: 100% Remote (U.S. based only)
• Reporting To: Director of Technical Services & Lifecycle Planning
• Tools Provided: Company laptop, monitor, licensed software, VPN access
• Work Authorization: Must be U.S. Citizen or Permanent Resident (no sponsorship)
• Classification: Direct hire, not contracted or agency-based
• Start Requirements: Background check, NDA, remote systems training

The following benefits are offered as part of our exclusive remote employment package:

• Fully Remote Work Model – Global flexibility, zero relocation required.
• Comprehensive Health Insurance – Coverage includes medical, dental, vision, and mental health.
• Annual Bonus Structure – Performance-based bonuses tied to KPI achievement and team outcomes.
• Paid Time Off (PTO) – 20 days PTO plus 10 paid public holidays annually.
• Retirement Contributions – Employer-sponsored contributions to private retirement or pension accounts.
• Technology Allowance – Annual stipend for home office equipment and internet connectivity.
• Learning & Development – Company-paid certifications, webinars, online courses, and global conferences.
• Career Advancement Pathways – Structured growth plans and eligibility for cross-functional promotions.
• Wellbeing Program – Access to virtual wellness, fitness classes, counseling, and health checkups.
• Annual Retreats – Participation in global company retreats and strategic offsites (travel sponsored).
• Recognition & Awards – Monthly and quarterly recognition for excellence in planning and operations.

Schedule:

• Core Working Hours: Monday – Friday, 8:00 AM – 4:00 PM (Pacific Time)
• Flexibility Options: Early or late start available with supervisor approval
• Time Zone Compatibility: Candidate must be available during core business hours (PST)
• On-call Requirements: None

Salary Range:

• $84,000 – $122,000 annually, depending on experience, location, and credentials
• Annual Performance-Based Bonus: Eligible, up to 20% of base salary
• Annual Merit-Based Review: Included
• Equity or Profit-Sharing: Not offered at this time

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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