Maintenance Parts Room Clerk

Overhill Farms; Vernon (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Overhill Farms in Vernon, CA is seeking a Maintenance Parts Room Clerk to support the Maintenance team with inventory control, purchasing coordination, and parts tracking. You will maintain stock levels, manage the COGZ system, and ensure accurate records for efficient production.

This non-exempt full-time role involves forklift-friendly tasks, coordinating with maintenance staff, and following GMP/safety procedures to keep parts readily available.

Responsibilities

• Verify all purchasing for Maintenance to meet quality standards and daily production requirements.
• Ensure materials and supplies for daily production are in stock.
• Maintain the COGZ system to track incoming/outgoing materials in the parts room.
• Maintain files of all parts by item number, location and account number; ensure proper storage.
• Ensure parts entering or returned are in good condition before adding to inventory.
• Monitor fast-moving parts; verify min/max levels and reconcile discrepancies.
• Create labels and post part numbers on bins.
• Establish minimum/maximum stock levels without jeopardizing plant operations.
• Obtain copies of PO and packing slips for verification using COGZ system.
• Review parts manuals/catalogs to order correct parts.
• Notify requester on receipt of parts.
• Perform monthly cycle counts to identify and correct discrepancies.
• Process return forms and note 'Return' on packing lists.
• Issue copies of POs for received items.
• Work with accounts payable to ensure smooth invoice/payments process.
• Follow through on back orders and pending POs.
• Claim credits for returned, damaged or missing parts.
• Document all parts from the parts room to avoid cycle count discrepancies.
• Signed-out parts should balance from stock via COGZ.
• Perform other duties as assigned by Maintenance Managers.

Job description

OVERHILL FARMS INC.

JOB DESCRIPTION

CLASSIFICATION: Maintenance Parts Room Clerk

EFFECTIVE DATE: 09/28/2023

REPORTS TO: Maintenance Manager

DEPARTMENT: Maintenance

EXEMPT/NON-EXEMPT: Non-Exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works closely with the Maintenance Manager to ensure the mission, vision, and a set of measurable objectives are achieved for the Maintenance Department.
• Works with the Maintenance teams (Buyer, Maintenance Clerk, Planner and Maintenance Manager/Supervisor) to accomplish long-and short-term maintenance plans
• Verify all purchasing for the Maintenance department to efficiently meet quality standards and production daily requirements.
• Ensure all materials and supplies needed for daily production operation are available in stock.
• Properly maintains the COGZ system updated to control and enter all incoming and outgoing materials of the partsroom.
• Maintain computer files of all parts by proper item number, location and account number, and ensure that parts are stored in the proper location.
• Ensure that all parts entering or returned to the stock are in good working condition prior to being added to inventory.
• Monitor fast moving parts, and visually inspect that there is min and max quantity of part in bin. Make adjustments to reconcile any discrepancies.
• Works closely with area maintenance mechanics to keep current with maintenance projects and equipment changes. So partsroom levels match equipment requirements for critical spare parts.
• Create labels and post part numbers on all the bins.
• Establish minimum and maximum stock levels to the lowest possible amount without jeopardizing ability of plant to run.
• Optain copies of all purchase orders and parts packing slips for verification of items purchased as required, utilizing COGZ computer system.

• Review parts manuals, catalogs, etc. for part numbers, nomenclature and/or dimension information to order parts.
• Notify requester upon receipt of parts requested as soon as possible.
• Performs monthly cyclecounts to report, review and correct any discrepancies with the team.
• Process return forms for pick ups and make signed copies for the team. Note "Return" on packing list.
• Issues copy of PO for parts receipts for the received items for the team.
• Works closely with accounts payable to ensure an efficient invoice process and parts/services payments.
• Follow through for parts on back orders and complete pending PO.
• Ensure getting credit for parts returned, damaged and/or missing.
• Ensure all parts obtained from the partsroom are properly documented in order to avoid discrepancies during cyclecounts.
• Signed out parts are to be balance from stock throught COGZ.
• Performs all other duties as assigned by the Maintenance Managers.

General Duties:

Supports production, utilities and facility equipment with critical parts and tools, as required. May include any of the following areas listed below:

• Provides support in inspecting equipment for wear to replace/repair prior to failure.
• Promptly provides support to attend a breakdown or malfunction ae required.
• Supports maintenance and repair of forklifts as required.
• Supports training of current and new maintenance team as needed.
• Works with the maintenance buyer to meet department objectives.

Other Duties:

• Responsible for performing job tasks in a safe and efficient manner.
• Identifies areas for improvement of efficiency
• Reports the status of activities in a written and verbal manner on a daily basis.
• Ensures that a good working relationship with other areas and the entire maintenance team is maintained.
• Identifies areas for improvement of efficiency.
• Maintain and clean all part bins at all times.
• Operate industrial forklifts, pallet jacks, pick up trucks, and other company vehicles, as required.
• Provides support to other areas when required.
• Comply with all company policies and procedures including safety rules and Good Manufacturing Practices. Includes use of appropriate PPE.
• Attend all employee trainings and meetings.