Maintenance Clerk

Overhill Farms; Vernon (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Overhill Farms, a maintenance-focused facility, seeks a Maintenance Clerk to provide administrative support for the maintenance department across facilities, plant and production. You will update the COGZ system and assist in processing workflow paperwork, invoicing, and recordkeeping, while coordinating with buyers and planners on POs and PM work orders.

The role involves timekeeping, payroll support, and ensuring accuracy of billing and inventory data across Plant 1 and Plant 2.

Qualifications

• Clerical tasks and data entry experience.
• Experience with bookkeeping duties.
• Invoicing and recordkeeping familiarity.
• Ability to match invoices to POs and track payments.

Responsibilities

• Collaborate with Maintenance Managers to meet department objectives.
• Work with maintenance teams to execute plant maintenance plans.
• Perform clerical and bookkeeping duties for the maintenance department.
• Assist with timekeeping and payroll correspondence for maintenance staff.
• Coordinate preventive maintenance, repairs, inventories, and evaluate new equipment.

Skills

Clerical skills

Bookkeeping

Invoicing

Purchase orders

Job description

OVERHILL FARMS INC.

JOB DESCRIPTION

CLASSIFICATION:

Maintenance Clerk

EFFECTIVE DATE:

09/28/2023

REPORTS TO:

Maintenance Managers of both Plant 1 and Plant 2

DEPARTMENT:

Maintenance

EXEMPT/NON-EXEMPT:

Non-Exempt

SUMMARY:

To provide administrative support for the maintenance department including facilities, plant, and production by updating and maintaining various areas within the COGZ system. The Maintenance Clerk is responsible for assisting the Maintenance Manager in the processing of all workflow paperwork, documentation and associated invoicing and recordkeeping. Work with Buyer in matching invoices against purchase orders. Coordinate with inventory receiving for accuracy of billing. Backup the buyer in issuance of PO and the planner in issuance and close out of PM's and repairs work orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works closely with the Maintenance Managers to ensure the mission, vision, and a set of measurable objectives are achieved for the Maintenance Department.
• Works with the Maintenance teams (Buyer, Part Clerk, Planner and Maintenance Manager/Supervisor) to accomplish long-and short-term maintenance plans for both Plant1 and Plant 2.
• Performs clerical and bookkeeping duties for the Maintenance Department.
• Assisting in all timekeeping and supplemental payroll correspondence for maintenance staff.
• Coordinate operation of equipment preventive maintenance requirements; involving repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests from internal and external departments.
• Maintains stationery and supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, using calculator and computer. Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
• Performs all other duties as assigned by the Maintenance Managers.

GENERAL DUTIES:

Supports production, utilities and facility equipment with critical parts and tools, as required. May include any of the following areas listed below:

• Provides support in inspecting equipment for wear to replace/repair prior to failure.
• Promptly provides support to attend a breakdown or malfunction ae required.
• Supports maintenance and repair of forklifts as required.
• Supports training of current and new maintenance team as needed.

• Maintain work area in a clean and orderly condition.
• Ensure a good working relationship with other departments and the entire maintenance team is maintained.
• Cross train and serve as a backup for the Planner and Parts Clerk.
• Complies with all company policies and procedures, including safety rules and Good Manufacturing Practices. Includes use of appropriate PPE.
• Attending all employee trainings and meetings.