Maintenance Ops Data & Contractor Mgmt Specialist (SAP)

Stepan Company; Illinois; On-site; USD 58,000 - 80,000; Full time

Benefits offered by this job

Discretionary Bonus

Medical, Dental, and Vision Insurance

401K with Match

Profit Sharing

Paid Time Off (PTO)

Short-Term and Long-Term Disability (J

Health Savings Account (HSA)

Adoption Assistance

Reactions – Recognition Program

Employee Assistance Program (EAP)

Job summary

Stepan Company in Elwood, IL is seeking a Sr. Specialist, Maintenance Operations Administrator to manage contractor data, dashboards, and SAP-related activities. You will train users, support compliance, and partner with cross-functional teams to improve efficiency and reporting accuracy.

The role requires 3+ years in manufacturing/maintenance or contractor-management, a relevant degree, and strong Excel skills. Competitive salary with comprehensive benefits and a discretionary bonus program.

Qualifications

• 3 years of relevant experience in a manufacturing, maintenance, contractor-management, business-systems, or operations environment.
• Experience working with enterprise business systems and large data sets.
• Strong Excel/reporting and data-analysis capabilities.
• Demonstrated ability to troubleshoot system/data discrepancies.
• Strong communication and training skills with the ability to support both internal employees and external vendors.

Responsibilities

• Serve as the site subject matter expert for contractor management systems, ensuring accurate tracking of contractor labor, time, expenses, and related operational data.
• Maintain, analyze, and reconcile data across multiple systems, including SAP, to support reporting, compliance, and operational effectiveness.
• Develop dashboards, reports, and analytics that provide insights into contractor activity, facility performance, and cost management.
• Set up contractors and vendors within site systems and provide training, guidance, and ongoing support to users and external partners.
• Create and maintain process documentation, training materials, and user instructions to support system adoption and consistency.
• Monitor contractor and facility performance metrics, identify trends and issues, and recommend process and system improvements.
• Support audit readiness, compliance activities, and contractor-related payroll and reconciliation processes.
• Assist during site incidents and emergency situations by monitoring contractor headcount and accountability.
• Partner closely with Maintenance, Operations, Finance, Safety, Procurement, IT, and external contractors to resolve business and system issues and drive continuous improvement.
• Translate operational needs into practical reporting, data management, and system solutions that enhance efficiency and decision-making.

Skills

Excel

Data analysis

Communication

Training

Education

Bachelor's degree in Business, Information Systems, Supply Chain, Finance, Engineering Technology, or related discipline.

Associate degree with relevant experience

Tools

SAP

Job description

Stepan Company in Elwood, IL is seeking a Sr. Specialist, Maintenance Operations Administrator to manage contractor data, dashboards, and SAP-related activities. You will train users, support compliance, and partner with cross-functional teams to improve efficiency and reporting accuracy.

The role requires 3+ years in manufacturing/maintenance or contractor-management, a relevant degree, and strong Excel skills. Competitive salary with comprehensive benefits and a discretionary bonus program.