Maintenance Operations Admin Coordinator

SE LA Flood Protection Auth-East; New Orleans (LA); On-site; USD 35,000 - 45,000; Full time

Job summary

SE LA Flood Protection Authority-East is seeking an Administrative Services Assistant to support the Maintenance department across Orleans, East Jefferson, and St. Bernard regions. The role reports to the Deputy Undersecretary – 1 and involves timecard review, mail distribution, and invoice processing.

The ideal candidate has three years of experience in administrative services. Compensation will be based on qualifications and experience in a State Civil Service framework.

Qualifications

• Three years of experience in administrative services.

Responsibilities

• Reviews timecards for accuracy, including entering leave time and verifying department codes, in the ADP payroll system for the Maintenance department.
• Reviews daily log sheets from supervisors and foremen for all groups within Maintenance, auditing for accuracy prior to submission for approval.
• Resolves discrepancies by coordinating with supervisors and foremen to maintain checks and balances for time and attendance.
• Sorts and distributes incoming mail to Maintenance staff.
• Coordinates invoice processing: Follows invoices from Finance to supervisors for coding and signature and submits for final review.
• Forwards approved invoices to Finance for payment.

Job description

SE LA Flood Protection Authority-East is seeking an Administrative Services Assistant to support the Maintenance department across Orleans, East Jefferson, and St. Bernard regions. The role reports to the Deputy Undersecretary – 1 and involves timecard review, mail distribution, and invoice processing.

The ideal candidate has three years of experience in administrative services. Compensation will be based on qualifications and experience in a State Civil Service framework.