Maintenance Materials Coordinator

Natural Essentials, Inc.; Aurora (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Natural Essentials Inc. seeks a Maintenance Materials Coordinator to manage maintenance parts and supplies inventory, coordinate purchase requisitions, and ensure materials are available to support equipment reliability and minimize production downtime.

This role maintains FMX CMMS inventory records, performs cycle counts, organizes the maintenance parts room, and delivers materials to maintenance personnel as needed.

Qualifications

• High school diploma or equivalent required.
• Experience in inventory control, materials coordination, purchasing support, warehousing, or manufacturing preferred.
• Experience with a CMMS, preferably FMX, or a comparable inventory management system preferred.
• Basic knowledge of maintenance parts, mechanical components, tools, and industrial supplies preferred.

Responsibilities

• Maintain accurate inventory records for maintenance parts and supplies.
• Perform cycle counts and process inventory adjustments.
• Coordinate replenishment needs and purchase requisitions.
• Receive and verify incoming materials against documents.
• Maintain organized maintenance parts room for efficient storage.
• Deliver parts and supplies to maintenance personnel.
• Track outstanding requisitions and orders; communicate delivery concerns.
• Support maintenance activities with material availability and timely deliveries.
• Identify excess, obsolete, or slow-moving inventory and suggest improvements.
• Ensure safety and housekeeping in the storage area.

Skills

Inventory management

Organizational skills

Attention to detail

Communication

Prioritization

Problem solving

Education

High school diploma or equivalent

Tools

FMX CMMS

Job description

Position Summary

The Maintenance Materials Coordinator is responsible for managing maintenance parts and supplies inventory, coordinating purchase requisitions, and ensuring materials are available to support equipment reliability and minimize production downtime. This position maintains inventory records within the FMX Computerized Maintenance Management System (CMMS), performs cycle counts and authorized inventory adjustments, organizes the maintenance parts room, delivers materials to maintenance personnel, and provides maintenance-related assistance as needed.

Essential Duties And Responsibilities

• Inventory Management: Maintain accurate inventory records for maintenance parts, supplies, tools, and consumables within FMX.
• Inventory Control: Perform cycle counts, investigate discrepancies, and process inventory adjustments in accordance with established authorization procedures.
• Purchasing Coordination: Identify replenishment needs, prepare purchase requisitions, and submit requests to the appropriate department head for approval.
• Receiving: Receive and verify incoming materials against purchase documentation, update inventory records, and report damaged or incorrect items.
• Materials Organization: Maintain a clean, orderly, and clearly labeled maintenance parts room to ensure efficient storage and retrieval.
• Materials Distribution: Deliver parts, tools, and supplies to maintenance personnel and other authorized employees as needed.
• Maintenance Support: Coordinate material availability for preventive maintenance, equipment repairs, and emergency breakdowns. Assist maintenance personnel with related tasks as needed and within established training and safety requirements.
• Stock Replenishment: Monitor inventory levels, identify critical spare parts, and communicate replenishment needs to prevent shortages and unnecessary downtime.
• Order Coordination: Track outstanding requisitions and orders, communicate delivery concerns, and coordinate returns or replacements as directed.
• Cost Control: Identify excess, obsolete, or slow-moving inventory and recommend opportunities to improve inventory efficiency and control costs.
• Safety and Housekeeping: Follow company safety procedures and maintain safe storage, material handling, and housekeeping practices.
• Perform other related duties as assigned.

Qualifications

Education and Experience:

• High school diploma or equivalent required.
• Experience in inventory control, materials coordination, purchasing support, warehousing, or manufacturing preferred.
• Experience with a CMMS, preferably FMX, or a comparable inventory management system preferred.
• Basic knowledge of maintenance parts, mechanical components, tools, and industrial supplies preferred.

Knowledge, Skills, And Abilities

• Strong organizational skills and attention to detail.
• Basic computer proficiency and ability to maintain accurate electronic records.
• Ability to identify parts using item numbers, descriptions, equipment information, and vendor catalogs.
• Effective communication and coordination skills.
• Ability to prioritize requests and respond to changing maintenance needs.
• Commitment to inventory accuracy, cost control, safety, and internal customer service.

Physical Requirements And Work Environment

• Ability to work in a manufacturing, maintenance, and parts storage environment.
• Ability to stand, walk, bend, reach, and move throughout the facility as needed.
• Ability to lift, carry, and deliver parts and supplies consistent with established safety requirements.
• Ability to use appropriate material-handling equipment when needed and authorized.
• Ability to work safely around maintenance activities, production equipment, and warehouse traffic.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Performance Expectations

Performance will be evaluated based on:

• Accuracy of FMX inventory records and completion of scheduled cycle counts.
• Timely identification and communication of material replenishment needs.
• Accurate processing of inventory receipts and authorized adjustments.
• Organization and housekeeping of the maintenance parts room.
• Timely delivery of parts and supplies to maintenance personnel.
• Compliance with purchasing approval procedures and company safety requirements.
• Effective support of maintenance activities and reduction of avoidable parts-related downtime.

Reports to

Maintenance Manager

Hours of Operation

Monday through Friday 7a.m. to 3:30 p.m.

Disclaimer

This job profile describes the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or physical requirements. Duties and responsibilities may be modified as business needs require.