Maintenance Dispatcher/Administrator

Precision Castparts; South Gate (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Precision Castparts is seeking a Maintenance Dispatcher/Administrator to support our Maintenance Department by entering, assigning, tracking, and closing Work Orders (WOs). You will coordinate daily maintenance workflow and assist with scheduling, ensuring accurate records and clear communication across production and support teams.

In this fast-paced manufacturing environment, strong organizational skills, attention to detail, and proactive communication are essential to keep equipment in peak

Qualifications

• High school diploma or GED is required.
• 1–3 years in administrative, dispatching, maintenance support, or manufacturing is preferred.
• Experience with CMMS systems (Fiix, MP2, SAP PM, eMaint, etc.) is a plus.

Responsibilities

• Create, enter, and maintain Work Orders (WOs) in the CMMS or maintenance tracking system.
• Assign Work Orders to appropriate maintenance personnel based on skill, urgency, and availability.
• Track progress of WOs and follow up with technicians to ensure timely completion.
• Close completed Work Orders with accurate labor hours, parts usage, and maintenance notes.
• Maintain and audit records for tool calibration, tool repairs, and preventive maintenance schedules.
• Escalate critical maintenance issues to leadership when necessary.

Skills

CMMS proficiency

Data entry accuracy

Work order management

Scheduling coordination

Clear written communication

Cross-team communication

Equipment terminology

Education

High school diploma or GED

Tools

Fiix

MP2

SAP PM

eMaint

Job description

Position Summary

The Maintenance Dispatcher / Maintenance Administrator is responsible for supporting the Maintenance Department by entering, assigning, tracking, and closing Work Orders (WOs). This role coordinates daily maintenance workflow, assists with scheduling, audits tool and equipment maintenance records, and ensures proper documentation and communication across departments. This position requires strong organizational skills, a high level of attention to detail, and the ability to work in a fast‑paced manufacturing environment.

Position Summary

The Maintenance Dispatcher / Maintenance Administrator is responsible for supporting the Maintenance Department by entering, assigning, tracking, and closing Work Orders (WOs). This role coordinates daily maintenance workflow, assists with scheduling, audits tool and equipment maintenance records, and ensures proper documentation and communication across departments. This position requires strong organizational skills, a high level of attention to detail, and the ability to work in a fast‑paced manufacturing environment.

Primary Duties & Responsibilities

Other duties may be assigned. In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of Company policies and procedures related to job safety, including safety rules and regulations. All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable Company policies and procedures. In the event of uncertainty or lack of knowledge of Company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

• Create, enter, and maintain Work Orders (WOs) in the CMMS or maintenance tracking system.
• Assign Work Orders to appropriate maintenance personnel based on skill, urgency, and availability.
• Track progress of WOs and follow up with technicians to ensure timely completion.
• Close completed Work Orders with accurate labor hours, parts usage, and maintenance notes.
• Prioritize emergency or high‑impact maintenance requests.
• Serve as the primary point of contact for maintenance requests from production supervisors and support departments.
• Communicate equipment breakdowns and job status updates to production and leadership.
• Coordinate with maintenance leads and supervisors to schedule planned work.
• Issue job packets, maintenance instructions, documentation, and required permits (LOTO, hot work, etc.) as applicable.
• Maintain and audit records for tool calibration, tool repairs, and preventative maintenance schedules.
• Ensure compliance with internal audit requirements and customer/industry standards.
• Track upcoming tool maintenance due dates and notify responsible personnel.
• Maintain documentation of calibrated equipment and ensure accurate labeling and traceability.
• Maintain maintenance logs, inspection forms, downtime records, and daily activity summaries.
• Assist with maintaining parts inventory records and issuing parts for Work Orders.
• File, organize, and archive maintenance paperwork both digitally and physically.
• Support preventive maintenance (PM) program by generating PM WOs and tracking completion.
• Assist with preparing reports for audits, meetings, supervisors, and management.
• Communicate clearly with maintenance personnel, production, supervisors, and engineering.
• Escalate critical maintenance issues to leadership when necessary.
• Ensure all work order documentation and procedures comply with safety and quality standards.
• Responsible for providing regular updates on departmental performance metrics through the effective use of dashboards.
• Responsible for Purchase Order / Invoice reconciliation and follow-up

Required Skills

• Strong ability to read and interpret maintenance logs, forms, instructions, and basic technical information.
• Ability to write clear Work Order notes, maintenance summaries, and professional correspondence.
• Strong data entry accuracy and ability to manage multiple tasks simultaneously.
• Proficiency with CMMS systems (or willingness to be trained).
• Ability to solve basic scheduling and coordination problems in a fast‑paced environment.
• Strong communication skills with both maintenance and production teams.
• Basic knowledge of industrial equipment terms, tooling, and maintenance processes is preferred.

Experience & Education

• High school diploma or GED required.
• 1–3 years of administrative, dispatching, maintenance support, or manufacturing experience preferred.
• Experience with CMMS systems (Fiix, MP2, SAP PM, eMaint, etc.) a plus.
• Equivalent combination of education and experience will be considered.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 35 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, extreme heat, risk of electrical shock, and vibration. The noise level in the work environment is usually loud.