Maintenance Coordinator - HQ

Edgewood Properties, Inc.; Piscataway Township (NJ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

On-site fitness gym

Housing discounts

Job summary

Edgewood Properties, Inc. is looking for a Maintenance Coordinator to manage administrative tasks for their multi-family portfolio in Piscataway, NJ. Applicants should have 1-3 years of experience in property management, strong communication skills, and proficiency in MS Office. The role offers competitive compensation and benefits including medical, dental, and a corporate gym. Join a growing company with 12,000 units expected in the future and opportunities for advancement.

Qualifications

• 1–3 years of multi-family or related property management experience required.
• Valid driver’s license and automobile insurance necessary.

Responsibilities

• Manage administrative tasks for large communities.
• Support maintenance administrative functions.
• Handle service requests and turnover processes.
• Maintain property asset log and vendor contracts.
• Prepare quotes and purchase orders.

Skills

Excellent listening and rapport building

High detail orientation

Effective multitasking

Strong oral and written English communication

Basic arithmetic skills

Proficient with office applications

Physical ability to carry up to 60 lbs

Proficiency with MS Office Suite

Education

High School diploma or equivalent (GED)

Bachelor’s degree preferred

Tools

MS Office Suite

OneSite Real Page

Adobe Acrobat DC

Job description

Overview

Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company. With corporate headquarters in New Jersey, the company is on a course of growth leading to activities across the nation.

Our current apartment portfolio of over 6,000 units is expected to double in the next couple of years and rise to over 12,000 units in the next five years. The timing is ideal for qualified candidates to come on board.

Position

We are currently seeking a Maintenance Coordinator for our multi‑family portfolio, with at least 1–3 years of industry experience. The role will be based full‑time at our corporate headquarters in Piscataway, NJ.

Responsibilities

• Manage administrative tasks for large, complex communities.
• Support maintenance administrative functions as needed.
• Service request process: enter, track, and close service requests. Follow up on outstanding issues.
• Turnover process: enter POs, schedule turns/vendors, upload work acknowledgements.
• Maintain the property asset log in Real Page, adding and updating assets.
• Prepare quotes, submit purchase orders, receive supplies, and document deliveries.
• Support preventive maintenance and project management: prepare resident communications, schedule appointments, track and close tasks, assist with contract preparation, keep files.
• Manage vendor contracts and on‑site vendors.
• Update maintenance logs (carpet replacement, hot water tanks, extermination).
• Purchase processes: enter orders and invoices, investigate aged orders, confirm receipt of goods.
• Ensure compliance with EP policies, federal, state, local laws, and Fair Housing regulations.
• Complete weekly Maintenance Alerts reports.
• Complete assigned onboarding and ongoing training in Grace Hill.

Non‑Essential Job Functions

• All other tasks or duties as assigned by the supervisor.
• Maintain a professional appearance and dress code.
• Model and demonstrate the behaviors listed on the Maintenance Management Core Competencies.

Qualifications

• Education: High School diploma or equivalent (GED); Bachelor’s degree preferred.
• Experience: 1–3 years of multi‑family or related property management, or retail/hospitality management.

Skills

• Excellent listening and rapport building with residents and staff.
• High detail orientation for repetitive administrative tasks.
• Effective multitasking, scheduling, and deadline enforcement.
• Strong oral and written English communication.
• Basic arithmetic and calculation skills.
• Proficient with office applications (Word, Excel, Outlook).
• Proficient with office equipment (PC, telephone, copier, fax, postage machine).
• Physical ability to transport up to 60 lbs and perform tasks that involve standing, walking, stooping, kneeling, crouching, climbing stairs.
• Proficiency or willingness to learn MS Office Suite, OneSite Real Page, Adobe Acrobat DC.

Licenses & Certifications

• Valid driver’s license and automobile insurance.

Other

• Schedule will be based on business needs and may change at any time.

Benefits

Competitive compensation and comprehensive benefits including medical, dental, vision, life insurance, 401(k), and a corporate team environment with advancement opportunities. On‑site company fitness gym and discounts on housing and home appliances.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.