Maintenance Coordinator| $22-$23 hourly| Hybrid role! | 842199

Helpmates; Forest Hills (TN); Hybrid; USD 30,000 - 32,000; Full time

Benefits offered by this job

Health insurance

401k plan

No waiting period benefits

Job summary

Helpmates in Brentwood, TN is seeking a Maintenance Coordinator to join a reputable national property management organization. This hybrid role offers a 7:30am-4:00pm training window, then 8:00am-4:30pm, with remote work Mondays and Fridays.

You will support maintenance and customer service, manage vendor work orders, and coordinate repairs to keep tenants satisfied and properties running smoothly. The ideal candidate has 1–3 years in property maintenance or dispatching, strong communication,

Qualifications

• High School Diploma or GED is required.
• 1–3 years of experience in property maintenance, dispatching, or related skilled trades preferred.
• Familiarity with property management software (Yardi is a major plus).

Responsibilities

• Manage vendor work orders and purchase orders to ensure timely processing and resolution.
• Communicate with residents regarding work order status and provide updates throughout the process.
• Review, manage, and approve vendor bids within specified approval limits to keep projects within budget.
• Summarize vendor bids or concerns and forward them to the supervisor for review.
• Create and close purchase orders across various markets as needed.
• Collaborate with field teams and property managers to coordinate vendor services efficiently.
• Maintain accurate records of work orders, vendor communications, and related documentation.

Skills

Verbal communication

Written communication

Typing

Multitasking

Education

High School Diploma or GED

Tools

Yardi

Job description

Maintenance Coordinator — Urgently hiring in Brentwood, TN! Job Title: Maintenance Coordinator Pay: $22.00 - $23.00 per hour Hours: 7:30am-4:00pm (training) Monday-Friday. Then, the shift is 8:00am - 4:30pm . Hybrid (Work from Home on Mondays & Fridays) Start Date: ASAP Looking for a role that offers a flexible work schedule and the opportunity to make a tangible impact? Join a reputable national property management organization as a Maintenance Coordinator in Brentwood, TN, and become a vital part of a dynamic team committed to excellence. As a Maintenance Coordinator, you'll play a crucial role in supporting the maintenance and customer service functions. You'll manage vendor work orders, coordinate repairs for occupied homes, and ensure smooth communication across teams. Your efforts will directly contribute to maintaining high tenant satisfaction and operational efficiency.

What You'll Do

• Managing vendor work orders and purchase orders (POs) to ensure timely processing and resolution.
• Communicating effectively with residents regarding work order status and providing updates throughout the process.
• Reviewing, managing, and approving vendor bids within specified approval limits to keep projects within budget.
• Summarizing vendor bids or concerns and forwarding them to the supervisor for review.
• Creating and closing purchase orders across various markets as needed.
• Collaborating with field teams and property managers to coordinate vendor services efficiently.
• Maintaining accurate records of work orders, vendor communications, and related documentation.

What You'll Bring

• High School Diploma or GED required.
• 1–3 years of experience in property maintenance, dispatching, or working within skilled trades (e.g., plumbing, HVAC, general repairs) strongly preferred.
• Basic understanding of residential home repairs, maintenance terminology, and realistic task durations to effectively schedule technicians and assess POs.
• Strong verbal and written communication skills to de-escalate resident concerns, update work order statuses, and coordinate with field teams.
• Solid typing and multitasking abilities.
• Familiarity with property management software (Yardi experience is a major plus).
• Ability to evaluate work order details, troubleshoot basic maintenance requests, and route issues to the correct field resources efficiently.

Why Join Us in Brentwood, TN?

Enjoy a flexible hybrid schedule that supports work-life balance. Be part of a friendly team that values your contributions and supports your career growth. Benefit from competitive pay and comprehensive benefits once hired permanently, including affordable health and prescription coverage with no waiting period. Access a 401k retirement plan to help secure your future.

Location & Schedule

This position is a hybrid role based in Brentwood, TN, requiring in-office work Tuesday through Thursday, with remote work available Mondays and Fridays.