Accounts Payable Specialist

International Executive Service Corps; Dixon (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health and wellness benefits

401(k) with match

Employee Stock Ownership Plan

Annual wellness incentives

Job summary

Recology is seeking an Accounts Payable Specialist in California to perform high-volume AP functions in compliance with company policies. The role involves processing up to 300 invoices daily, managing vendor data, terms, and payments across field sites, and ensuring accurate GL coding and timely disbursements.

The ideal candidate has at least 1 year of accounting experience, familiarity with ERP systems, and proficiency in Microsoft Excel and MS Office.

Qualifications

• One year of related accounting experience preferred.
• ERP systems experience with working knowledge of Excel and MS Office.
• High school diploma or GED required.

Responsibilities

• Reviews up to 300 invoices daily for approval, ensuring proper GL code and PO/Contract number.
• Verifies and updates vendor account information, negotiates terms and reduces late fees.
• Manages vendor relationships and contract compliance across multiple sites.
• Audits vendor data to detect fraud and improve processing efficiency.
• Prepares month/year end reports and supports PO processors for timely payments.

Skills

Vendor management

Accounts payable

Excel

Problem solving

Education

High school diploma or GED

Tools

ERP systems

Microsoft Excel

Job description

The Role of Accounts Payable Specialist

Performs accounts payable functions ensuring compliance with Company policies and procedures and standard accounting practices.

Essential Responsibilities

• Demonstrates general and specific knowledge of high-volume electronic filing and processing of invoices, variance reports and vendor statements.
• With limited supervision, provides solutions to vendor contract problems, reviews and reconciles complex vendor statements against data entry.
• Manages a high volume of vendor relationships and contract compliance through frequent contact with vendors and internal team members.
• Provides solutions to complex problems through extensive knowledge of Company policies and procedures.
• Manages and directs internal team members throughout the Company, providing and auditing data, and analyzing vendor contract specifications.
• Audits and assure accuracy of vendor contract data to eliminate fraud and increase processing efficiencies.
• Verifies and updates vendor account information, clarifies balances, negotiates pay terms, negotiates away late fees, and switches payments from paper to electronic methods.
• Reviews up to 300 invoices daily for approval, which may include affixing proper general ledger (GL) code and description, ensuring proper Purchase Order or Contract number is applied, and vouchering invoices for payment.
• Reconciles vendor statements against internal reports and data.
• Coordinates and compiles various 1099 annual reports.
• Supports, monitors, reviews, and directs PO processors and team members at all field sites to submit critical Union and Franchise check requests for timely payment.
• Responsible for timely payments for all vendors, which may include processing and reconciling wires, ACH and ePayable payments.
• Maintains vendor files and historic data.
• Prepares month/year end reports.
• Other duties as assigned.

Qualifications

• One year of related accounting experience preferred.
• Current developments and trends in areas of expertise.
• Enterprise Resources Planning (ERP) systems experience, with working knowledge Microsoft Excel and other Microsoft Office suite of applications.
• High school diploma or GED required.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R's: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.