Maintenance Coordinator

Recology; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health and wellness benefits

Retirement plans

Annual wellness incentives

Educational assistance

Commuting benefits

Employee referral program

Job summary

Recology is seeking a Maintenance Coordinator in San Francisco to facilitate vehicle and equipment management. This role involves handling purchase orders, managing fleet records, and liaising with vendors.

Qualified candidates should have significant clerical and customer service experience, along with a strong proficiency in Microsoft Office. The position includes benefits such as paid time off, health coverage, and retirement plans.

Qualifications

• Four years of customer service and clerical experience.
• Knowledge of fleet management systems and parts.
• Proficiency in purchase orders and inventory control.

Responsibilities

• Facilitate vehicle and equipment acquisition and disposal.
• Maintain DMV and compliance records.
• Communicate with vendors and coordinate purchasing activities.

Skills

Customer service

Clerical experience

Fleet management systems

Microsoft Office

Communication skills

Education

High school diploma or GED

Bachelor's degree preferred

Job description

City: San Francisco

Location: 1074 - Recology Service Center - San Francisco office

Subsidiary Name: Recology Service Center

The Role of Maintenance Coordinator

Under general supervision, facilitates and coordinates vehicle and equipment acquisition and disposal activities, maintains DMV and compliance records, posts daily entry of fleet information into the computerized fleet management system, prepares purchase orders for management approval, and receives invoices for payment processing for goods and services received.

Shift/Required Availability: Monday-Friday 7am-3pm

Essential Responsibilities

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Act as point of contact with key vendors to coordinate purchasing activities.
• Perform reconciliation of all capital requisitions to purchase orders and track purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and elevate other errors to management for comparison against identified critical objectives and tasks.
• Facilitate and coordinate asset disposal activities and ensure all required documentation is completed accurately and timely.
• Communicate with vendors and up-fitters as required to ensure compliance with company needs and expectations on equipment orders.
• Other duties as assigned.

Qualifications

• Four years of customer service and clerical experience.
• Previous experience with fleet management systems and preferred knowledge of parts.
• Knowledge of computer programs, including the Microsoft Office suite of applications, fleet management systems, parts, materials and supplies used in shop operations and inventory control.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders, inventory control, etc.
• Strong verbal and written communication skills; ability to listen to and understand various viewpoints, share relevant information timely, provide constructive feedback, and maintain professionalism.
• High school diploma or GED required.
• Bachelor's degree preferred.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application; inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Equal Opportunity Employer

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.