MAINTENANCE COORDINATOR

State of Arkansas; North Little Rock (AR); On-site; USD 47,000 - 70,000; Full time

Job summary

The Maintenance Coordinator role with the State of Arkansas supervises maintenance operations across facilities, coordinating complex work orders, vendor relationships, and safety compliance. This senior position focuses on optimizing maintenance performance and aligning with regulatory standards.

Responsibilities include budgeting support, contract oversight, and development of preventive maintenance programs to extend equipment lifecycles and reduce downtime.

Qualifications

• High school diploma or GED required.
• At least 6 years of progressive maintenance coordination or facilities management experience.
• Experience leading maintenance teams and managing vendors.

Responsibilities

• Lead maintenance teams by delegating tasks, guiding and monitoring performance to meet goals.
• Schedule reactive repairs and preventative maintenance projects.
• Negotiate and manage relationships with service providers and contractors for quality service.
• Review and manage contracts related to maintenance and repairs.
• Develop preventive maintenance programs to reduce downtime.
• Analyze maintenance data to identify process improvements.
• Prepare performance reports and cost analyses for upper management.
• Assist budgeting and tracking expenses for maintenance operations.
• Ensure compliance with safety regulations and internal policies.
• Lead regular safety inspections and trainings for the maintenance team.

Skills

CMMS

Microsoft Office

Leadership

Analytical thinking

Problem solving

Communication skills

Independent work

Education

High school diploma or GED

Tools

CMMS software

Microsoft Office Suite

Job description

Anticipated Starting Salary: $47,396.96

Position Information

Position Number: 22079539
County: Pulaski
Job Series: Trades – Maintenance
Classification: Maintenance Coordinator
Class Code: TMA01P
Pay Grade: SGS05
Salary Range: $47,397 – $70,148

The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs.

Job Summary

The Maintenance Coordinator is a more experienced, senior role focused on leading and optimizing maintenance operations across a facility or multiple locations. This classification involves advanced coordination responsibilities such as overseeing complex work orders, managing vendor relationships, supervising a team of maintenance personnel, and implementing strategic maintenance initiatives. The Maintenance Coordinator serves as the primary point of contact for maintenance issues, ensuring operational efficiency and adherence to safety and regulatory standards.

Primary Responsibilities

• Lead maintenance teams by delegating tasks, providing guidance, and monitoring performance in order to meet daily and long-term maintenance goals.
• Oversee the scheduling and execution of both reactive repairs and preventative maintenance projects.
• Negotiate, coordinate, and maintain relationships with external service providers and contractors, ensuring quality service and cost-effectiveness.
• Review and manage contracts related to maintenance and repair services.
• Develop and implement comprehensive maintenance schedules and preventative maintenance programs aimed at reducing downtime and extending equipment lifecycles.
• Analyze maintenance data and trends to identify areas for process improvements and operational efficiencies.
• Prepare detailed performance reports, work order statuses, and maintenance cost analyses for upper management.
• Assist in budgeting and tracking expenses related to maintenance operations.
• Ensure that all maintenance activities conform to state and federal safety regulations as well as internal policies.
• Coordinate regular safety inspections and audits and lead safety training sessions for the maintenance team.

Knowledge And Skills

Proficiency with maintenance management software (e.g., computerized maintenance management systems) and advanced Microsoft Office skills. Strong leadership, analytical, and problem-solving skills. Excellent written and verbal communication abilities and the capacity to work independently. Capacity to perform physical tasks such as lifting, bending, and walking on various surfaces, which are common in maintenance duties.

Minimum Qualifications

• High school diploma or GED.
• Minimum of 6 years of progressive experience in maintenance coordination or facilities management, demonstrating expertise in handling complex maintenance projects.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.